PD CC- RF Quote- 3rd Party Inspection Obs Services.pdf

450 Cypress Creek Rd. | Cedar Park, Texas 78613 | Office (512) 401-5000 | Fax (512) 258-6083 | www.cedarparktexas.gov

REQUEST FOR QUOTE

Due: 2:00 PM (CST) Friday, September 18, 2026

3rd Party Inspection and Observation Services - Police Department Communication Center Move Project

The City of Cedar Park requests Proposals/Quotations for 3rd party inspection / observation services for the construction of Police Department Communication Center (PDCC) Move Project.

Please email a PDF of the proposal/quotation to Jessica Kintz at jessica.kintz@cedarparktexas.gov no later than 2:00 PM (CST) on Friday, September 18, 2026.

Emails should be clearly marked: “3rd Party Inspection and Observation Services – PDCC Move”

Scope of Project: The objective of this project is to remodel portions of the Police Department’s first floor to serve as the new Public Safety Communication Center (PSCC) and to decommission and restore the original PSCC space. This multi phased effort requires completion and full operational readiness of the new first floor PSCC before work proceeds on the remaining areas identified in the drawings and specifications. PSCC operations must remain continuously powered and uninterrupted throughout construction.

Work includes extensive coordination and installation of complex low voltage systems between the first and second floors; demolition of existing walls; construction of new walls; updated finishes; HVAC modifications and additions; new lighting; electrical and plumbing upgrades; and minor exterior and site improvements.

Specific Construction Phase Services for which we are requesting proposals/quotations are for daily inspection/observation, review of quality assurance testing, identification of deficiencies and design conflicts, and coordination with design engineers, contractor’s representatives and project managers.

The Proposals/Quotations should not include the following: typical design architect/engineer construction phase services, geotechnical and materials testing services. The proposal/quotation is for quality assurance work and not quality control work. The construction contractor will provide for quality control.

Project safety is not included in the scope of work but any situations in which the construction inspector/observer feels are unsafe should be reported to the contractor and project owner.

Proposals/Quotations are limited to 5 letter size pages (front side only) with minimum font size of 10. Please indicate the following information in your proposal/quotation:

1. Letter of interest signed by a principal of the firm or an individual. This 1 page letter is not included in the 5 page (front only) limit.

2. Brief overview of individual or firm.

3. A specified person with detailed contact information to be the point of contact with the City of Cedar

Park.

4. Availability to perform services and current workload

5. Qualifications, expertise, and any unique qualifications

6. Experience summaries of key personnel either as assigned to this project or available as a resource.

7. Examples of three (3) similar projects in scope that the firm, individual, and / or its current employees have done in the last 5 years. Please include the project name, brief description, and references (Name, address, and phone number of reference).

mailto:jessica.kintz@cedarparktexas.gov

8. Brief narrative on the project approach. How will the required service be accomplished?

9. Include what equipment/technology will be provided/utilized.

10. Address any exclusions and indemnifications.

11. Assurance of the appropriate insurance coverage.

12. Rates and fees (hourly) including mileage and other components that comprise the total hourly fee for time spent on the project site. Any travel time should be included in the proposed rate and any hours charged will reflect time spent on the project site.

13. Statement confirming that such rates will remain in effect through sixty (60) calendar days from the date of the submission of the proposal/quotation.

14. Please include HUB certification number or certificate if applicable.

All information except the cover letter should be included in the 5 page limit. Proposals/Quotations are to be submitted by email only.

The City of Cedar Park reserves the right to select the best value for the City, and may offer to pick selected services from any proposal/quotation while not accepting the proposal/quotation in its entirety.

Evaluation criteria will include:

• Firm Qualifications and Availability – 10%

• Qualifications & Experience of Proposed Staff – 20%

• Project Experience – 25%

• Project Approach – 20%

• Rates and Fees – 25%

Questions shall be submitted online via the bidnetdirect posting for this solicitation. Questions are to be submitted no later than 11:59 PM on Tuesday, September 15, 2026.

Standard Terms and Conditions

1. The City of Cedar Park will not provide compensation or defray any cost incurred related to responses to this request.

2. The City reserves the right to negotiate with any and all persons or firms. The City also reserves the right to reject any and all proposals/quotations, or accept any proposal/quotation deemed most advantageous, or to waive any irregularities or informalities in the proposal/quotation received, and to revise the process schedule as circumstances require.

3. The City of Cedar Park does not intend to conduct a pre-proposal meeting regarding this solicitation.

4. Proposals/Quotations will be reviewed by City staff. Interviews by telephone or in person may be required by the City to obtain additional information with selected proposers.

5. Additionally, the City requires the execution of a contract for the services stated herein prior to performance and payment of the services

6. During the pendency of this RFQ, Proposer shall not contact any City staff except those designated herein this RFQ or subsequent addendums or correspondence.

7. If, at any time, the successful Proposer fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this RFQ, or any contract awarded and entered pursuant thereto, the City reserves the right to:

a. Purchase services on the open market and charge Proposer the difference between its contract price and not contractor’s price;

b. Deduct charges from the successful Proposer’s invoice at the time it is due; or

c. Terminate any awarded contract without penalty on the City, by furnishing written notice of termination to Proposer, and select another Proposer and award a contract to its Proposer pursuant to the terms thereof.

8. At the City’s sole discretion and convenience, the City may terminate any awarded contract without regard to cause without penalty, and pay for the authorized services provided to the date of termination.

9. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

10. Any contract awarded pursuant to this RFP is not assignable.

11. The City is tax exempt under Tax Code, Subtitle E. SALES, EXCISE, AND USE TAXES, CHAPTER 151, section 151.309, as amended.

12. Trade secrets and confidential information contained in a proposal/quotation are subject to the

Texas Public Information Act. Pricing is not confidential information. Proposers who include information in a Proposal/Quotation that is legally protected as a trade secret or confidential information must clearly indicate the specific protected information by highlighting that information and marking it “Trade Secret” or “Confidential” at the appropriate place. The City will not be responsible for any public disclosure of the trade secret or confidential information if it is not marked as provided above. An awarded Proposal/Quotation in its entirety is not confidential.

If a request is made under the Texas Public Information Act to inspect information designated as trade secret or confidential in a Proposal/Quotation, Proposer shall, upon notification by the City, immediately furnish sufficient written reasoning as to why the information should be protected from disclosure in a timely manner to the Texas Attorney General for final determination at the address below:

Office of the Attorney General Open Records Division P.O. Box 12548 Austin, TX 78711 Fax 512-463-2092

13. The obligations of the parties under a contract awarded through this RFP are primarily performable in Williamson County, Texas. Exclusive venue shall be Williamson County, Texas, and any contract awarded under this RFP shall be governed by the laws of the State of Texas.

14. The awarded contract is subject to the appropriation of funds by the City Council in the City’s budget adopted for any fiscal year for the specific purpose of making payments pursuant to the awarded contract for that fiscal year. The obligation of the City pursuant to the awarded contract in any fiscal year for which the awarded contract is in effect shall constitute a current expense of the City for that fiscal year only, and shall not constitute an indebtedness of the City of any monies other than those lawfully appropriated in any fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to the awarded contract, the awarded contract may be terminated.

15. INDEMNIFICATION: Proposer agrees to that with respect to claims brought by third parties against either the Proposer or the City relating to the property or facilities with respect to the services, the Proposer and the City agree the Proposer will indemnify and hold harmless the City, its directors, officers, agents and employees against all claims, demands or causes of action; and all costs, administrative costs, judgments and settlements, losses, liabilities, expenses, settlements, interest and judgments incurred in connection therewith, including attorneys’ fees and court costs, brought by any of the Proposer’s employees or representatives, by any governmental entity or by any other third party, except to the extent the claim, demand, or cause of action is the result of Owner’s sole negligence or willful misconduct.

CONFLICTS OF INTEREST

The Texas Ethics Commission adopted the attached Conflict of Interest Questionnaire (Form CIQ) pursuant to Texas Local Government Code Chapter 176, as amended. For questions about these forms, please see the Texas Ethics Commission at:

https://www.ethics.state.tx.us/forms/CIQ.pdf

Proposer shall answer each question in the attached Form CIQ in relation to the following individuals and submit a completed form with its Proposal:

Local Government Officer

Title Local Government Officer

Title

Jim Penniman-Morin Mayor Tiffanie Carter Director of Human Resources

Alexis Frezza Councilmember James Swift Assistant Director of Human Resources

Darron Jurajda Councilmember Randall Lueders Director of Engineering and Capital Projects

Anne Duffy Councilmember Randall Skinner Engineering and Capital Projects Assistant Director – Transportation

Michael Endres Councilmember Amy Link Development Services Director

Kevin Harris Councilmember Andreina Davila-Quintero

Assistant Development Services Director

Shweta Padmanabha Councilmember James Mallinger Fire Chief Brenda Eivens City Manager Erica Solis Director of Finance Chris Copple Assistant City Manager Liana Ellison Assistant Director of Finance Beau Falgout Assistant City Manager Eric Rauschuber Director Public Works and Utilities

Yoko Matsumoto Assistant City Manager Mike Huber Assistant Director of Utilities J.P. LeCompte City Attorney Stephen Hanuscin Assistant Public Works Director

Jill Hoffman Senior Assistant City Attorney Kenneth Wheeler Assistant Director of Utilities

Lauren Marfin Senior Assistant City Attorney Fran Irwin Community Affairs Director

Mike Harmon Police Chief Daniel Sousa Assistant Community Affairs Director

Bryan Wukasch Assistant Police Chief Julia Mitschke Library Director

Arthur Jackson Chief Economic Development Officer Catherine Ingram Assistant Library Director

Scott Smith Assistant Director Economic Development April Christiansen Court Administrator

Heath Douglas Director of Information Technology Mike DeVito Director of Parks & Recreation

Ilija Preocanin Assistant Director of Information Technology Angela Niemiec Assistant Director of Parks &

Recreation

SELECTION COMMITTEE MEMBERS NOT LISTED ABOVE INCLUDE:

1. Jessica Kintz, Senior Engineer

2. Nicholle Benedict, Public Safety Communications Manger

3. Chanse Thomas, Support Services Commander

4. Chris Brickey, Capital Projects Manager

5. Hoefer Welker, Project Architects

We appreciate your consideration in this matter and welcome your participation.

https://www.ethics.state.tx.us/forms/CIQ.pdf