RFQt Sign Sheeting Material

The City of Fort Worth Purchasing Division is seeking bids for Sign Sheeting Material through a Request for Quotes (RFQt) for the Transportation & Public Works Department on an "as needed" basis. The procurement is specific to Tarrant County, Texas, and targets new, unused sign sheeting materials from established manufacturers, with recommended brands like Nikkalite. Acceptable products include Printable ASTM Type VIII Reflective Sheeting, Super High Intensity Prismatic Sheeting, Electronic Sign Making Film, Clear Overlay Film, and Hi S Cal Marking Film. Bidders must have at least three years of experience in related repairs and maintenance, maintain a full-time permanent business address, and demonstrate capability to meet technical specifications. The solicitation requires comprehensive documentation, including Form CIQ, authorized signature details, manufacturer specifications, and compliance with ASTM national specifications. The proposal is due by August 29, 2025, with an initial contract term of one year and potential automatic renewals for up to four additional one-year periods, contingent on 90-day non-renewal notices.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with Texas state requirements, including prohibitions on boycotting certain industries such as Israel, energy companies, and firearm industries. Insurance requirements are stringent, including Workers' Compensation Insurance (limits of $100,000 per accident), Commercial General Liability Insurance ($1,000,000 per occurrence), and Auto Liability Insurance ($1,000,000 Combined Single Limit). Delivery of materials is required within 30 calendar days after receiving a Purchase Order, with delivery restricted to 8:00 a.m. to 4:00 p.m., Monday through Friday, at 5001 James Avenue Suite 301, Fort Worth, TX 76115. While specific award values are not detailed, the "as needed" nature suggests a flexible procurement approach with potential for multiple vendor engagement. The City reserves the right to award contracts to the most responsive and responsible bidder offering the lowest price or most advantageous combination of prices, with an option for cooperative purchasing that could allow other governmental entities to utilize the same contract terms and pricing.