RFQ TRD01-HVAC PM's-2026-2027

The Massachusetts Department of Youth Services is requesting quotes for campus HVAC preventive maintenance services at its West facility in Westfield under RFQ TRD01-HVAC PM'S-2026-2027, with quotes due August 21, 2026. This is a prevailing-wage project under Massachusetts Department of Labor Standards requirements; all work is subject to mandatory prevailing wage rates ranging from approximately $25.36 to $110.87 per hour in total compensation, with weekly payroll reporting to the awarding authority required.

The scope covers three scheduled preventive maintenance visits (October 2026, February 2027, and June 2027) for 15 rooftop and ground-level HVAC units across two building sections: 8 Trane units and 1 Mitsubishi unit on the new side, and 6 Trane units on the old side. Services include condenser washing and cleaning, blower wheel and condensate pan cleaning, MERV 8-rated filter replacement, electrical and mechanical component inspection, refrigeration and heating circuit checks, FCU unit drain cleaning, and belt replacement during the June 2027 visit. Technicians must provide daily worksheets and complete state vendor sign-in forms. The facility is single-story with flat roof and easy access.

Quotes must be provided on company letterhead with separate material and labor line items, including prevailing wage rates and applicable markups. The prevailing wage sheet is provided by the state. Billing is directed to DYSWestFiscalUnit@Massmail.State.Ma.Us. The quote covers preventive maintenance only; any repairs or deficiencies identified during PMs require separate quotes and approved purchase orders. Site visits and questions may be directed to Richard Benard at (413) 846-5112 or Richard.benard@mass.gov.