2026-2027 HVAC PMs~2.docx
DOCX document 18 KB Posted
- Attached to
- RFQ TRD01-HVAC PM'S-2026-2027
- Solicitation number
- BD-27-1035-DYS11-DYS12-132048
- Issued by
- Hampden County, Massachusetts
About this file
This is a Scope of Work document for a Campus HVAC Preventive Maintenance contract issued by the Massachusetts Department of Youth Services (DYS) for their West facility. The contract covers yearly HVAC preventive maintenance services from October 2026 through June 2027, with three scheduled preventive maintenance (PM) visits: the first due in October 2026, the second in February 2027, and the third major PM to be completed before June 30, 2027. The scope encompasses maintenance of 15 total rooftop and ground-level HVAC units across two building sections, including 8 Trane units and 1 Mitsubishi unit on the new side, and 6 Trane units on the old side. Services include washing and cleaning all air-cooled condensers, cleaning blower wheels and condensate pans, replacing filters with MERV 8-rated high-performance filters, inspecting all electrical and mechanical components, checking refrigeration and heating circuits, cleaning FCU unit drains, and replacing all belts during the June 2027 PM visit. Technicians must provide daily worksheets and complete state vendor sign-in forms, with all work performed at the single-story facility with flat roof and easy access.
Pricing shall be quoted on letterhead with separate material and labor line items, including prevailing wage rates, applicable markups, and total costs, with the prevailing wage sheet provided by the state. Billing should be directed to DYSWestFiscalUnit@Massmail.State.Ma.Us. The quote excludes any additional labor or materials beyond inspections; any repairs or deficiencies identified during PMs require separate quotes and approved purchase orders before completion. Interested contractors may contact Richard Benard at (413) 846-5112 or Richard.benard@mass.gov to view the job site or ask questions, with markup percentage inquiries directed to the OSD contract manager.
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Other files
| File | Type | Posted |
|---|---|---|
| WageSchedule_20260729131938.pdf |
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Text version
CAMPUS YEARLY HVAC PM
October 2026 – June 2027
Campus HVAC PMs. Schedule 1st PM due October 2026, 2nd PM due February 2027, 3rd major completed before 6/30/2027, after pollen settles.
New side RTUs: 8 Trane units, all located on the roof (single-story building with flat roof, easy access). Also, on the new side, there is 1 Mitsubishi unit. (outside on the side of the building) Old side RTUs: 4 Trane units, all located on the roof (single-story building with flat roof, easy access). 2 more Trane units, one located outside A-Unit on the ground, and the other unit is outside B-Unit on the ground.
3rd PM, detailed request: Wash/clean all air-cooled condensers, report and deficiencies, clean all blower wheels, and condensate pans. All split loop units and condensers cleaned in June 2027 PM, and generate reports and quote deficiencies.
· Replace filters each PM with high-performance MERV 8-rated filters and lube as needed. Inspect all HVAC electrical and mechanical components (every PM).
· Check operation of refrigeration and heating circuits in all equipment (every PM).
· Clean out drains on all FCU units (every PM).
· Replace all belts on RTUs and FCUs on June PM 2027.
Report any deficiency found while conducting PMs. Price will not include any additional labor or parts that may be needed during PMs (inspections). Any repairs or deficiencies will require a quote and a PO approved before work is completed.
Daily worksheets from the Technician are required, and a daily State vendor sign-in form will be filled out with the maintenance team each day.
Please attach your quote on letterhead to the COMMBUY request. A separate material line and labor line on the quote. Example below:
Labor Hours…… Prevailing wage rate________% markup___________ Total $___________ Materials………. __________%markup____________ Total $__________ The prevailing wage sheet is attached.
Send billing to DYSWestFiscalUnit@Massmail.State.Ma.Us Please contact Richard Benard at (413) 846-5112 or email Richard.benard@mass.gov if you would like to view the job or have any questions.
Any questions regarding markup %, contact the OSD contract manager.
Thanks Rich
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