RFQ-SMCPS-2027-M-577 - HVAC Coil Cleaning and Related Services

St. Mary's County Public Schools (SMCPS) is requesting price quotes for HVAC coil cleaning and related services across all school facilities in St. Mary's County, Maryland, under RFQ-SMCPS-2027-M-577, with quotes due October 7, 2026 and questions due September 30, 2026. The RFQ encourages Minority Business Enterprises to respond.

The scope covers annual cleanings and maintenance of evaporator coils, condenser coils, and contactors at approximately 45 school buildings and support facilities, including rooftop units, air handling units below and above 10 feet, package units, split units, and BARD-type systems. Services include pre-cleaning inspections, dry-vacuum debris removal, chemical deep cleaning with non-acidic commercial-grade cleaners, low-pressure flushing, condensate drain pan and line cleaning, fin realignment, refrigerant leak inspection, and post-cleaning operational verification. Work must be performed between 6:30 a.m. and 3:00 p.m., Monday through Friday, excluding school closure days. Contractors must submit itemized firm fixed-price quotes for each equipment type and service category on the Specification Pricing and Delivery Sheet.

The contract value does not exceed $49,999 in the first year, with a one-year initial term and options to renew for up to four additional one-year periods. SMCPS reserves the right to award requirements in total or in part and to make multiple awards.

Contractors must provide a one-year warranty on newly purchased or replaced parts, three references for similar educational facility projects within the last three years, a Business Relationship Affidavit, and signed W9 form. Insurance requirements include $1 million commercial general liability, $1 million business auto liability, workers' compensation, and $1 million umbrella excess liability, with SMCPS named as additional insured. Contractors must comply with Maryland sex offender laws, conduct criminal history background checks for employees with direct unsupervised child access, maintain tobacco and drug-free work environments, and adhere to NADCA, EPA, and MDE standards. Contractors are responsible for all equipment, materials, labor, debris removal, employee sign-in/sign-out procedures, company identification badges, and property damage.