RFQ Lead-Based Paint Mitigation via Encapsulation Services

The Metropolitan Development and Housing Agency (MDHA) in Nashville, Tennessee is soliciting written quotes for certified Lead-Based Paint Mitigation via Encapsulation Services at eight MDHA properties, with quotes due July 17, 2026 at 10:00 a.m. CST via the Housing Agency Marketplace website.

Bidders must hold current EPA RRP Firm Certification and provide RRP Renovator Certificates for the certified supervisor, along with a Tennessee State Business License. The scope includes evaluation of surfaces requiring mitigation, selection and application of encapsulation materials, compliance with EPA Renovation, Repair, and Painting (RRP) requirements, provision of personal protective equipment, and documentation with photographs and activity logs in accordance with HUD Guidelines and MDHA's Lead Hazard Control Plan. The eight properties are Andrew Jackson, Cayce, Cumberland View, CWA I, CWA II, Hadley Park, Parkway Terrace, and Sudekum.

Pricing is on an hourly rate basis for Lead-Based Paint Mitigation via Encapsulation and any other applicable services, with all costs including labor, equipment, insurance, and administrative expenses. The contract term is three years, with MDHA retaining the right to extend for up to four additional twelve-month periods at its option. Annual price escalation or de-escalation adjustments are permitted up to 5 percent based on the Consumer Price Index, submitted with at least 30 days' notice prior to contract anniversary.

Required insurance includes General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability (same limits), Workers' Compensation (statutory Tennessee limits), and Professional Liability ($1 million per claim / $2 million aggregate). MDHA reserves the right to award the contract to multiple vendors based on price and ability to meet requirements. Questions are due June 25, 2026 at 2:00 p.m. CST, with answers posted July 2. The Notice of Award is expected July 22, 2026, and contract execution approximately July 27. Site visits are encouraged.