RFQ - aviation flight suits, flight helmets, custom apparel, fitting and tailoring services

The County of San Diego is requesting quotations for aviation flight suits, flight helmets, custom apparel, fitting and tailoring services for the Sheriff's Office ASTREA (Aerial Support to Regional Enforcement Agencies) Division, with quotes due October 19, 2026. The RFQ encourages participation from Small-Local Business entities.

The scope covers Gentex helmet systems (or equal), Sentinel flight suits (or equal), flight jackets, flight shirts, and standard flying gloves—all constructed from fire-resistant Nomex aramid fabric in multiple sizes. Offerors must be authorized distributors or dealers with access to genuine replacement parts and manufacturer support. All products must be new; refurbished, used, or grey-market goods are not acceptable. Initial-term estimated quantities are four helmet systems, 20 flight suits, four flight jackets, 20 flight shirts, 20 pairs of gloves, and 20 custom tailoring services. Required services include custom measuring, fitting, tailoring, alterations, repairs, and coordination of manufacturer warranty services, performed in person at a location within 100 miles of San Diego County. Standard lead times are 30 business days for tailored items and 90 days for helmets. Delivery is to the Sheriff's ASTREA Division in El Cajon between 8:00 a.m. and 3:00 p.m. Monday through Friday.

The contract term is an initial one-year period ending October 31, 2027, with four optional one-year renewal periods potentially extending through October 31, 2031, plus the possibility of an additional six-month incremental extension. Pricing shall be fixed and firm throughout the contract life with no additional charges permitted beyond those specified in the cost exhibit. Offerors must provide unit prices for each line item across all contract periods. The contractor must maintain individual sizing and alteration records, provide a 90-day guarantee against manufacturer defects with expedited replacement at no cost, and establish a designated warranty contact. Commercial general liability insurance with $2 million per-occurrence limits, automobile liability with $1 million limits, and workers' compensation insurance are required, with the County named as additional insured. Questions are due October 5, 2026.