RFQ - as-needed promotional items

County of San Diego, Department of Purchasing and Contracting is requesting quotations for as-needed promotional items for San Diego County Fire public outreach and educational initiatives under RFQ 13193, with quotations due July 31, 2026 at 5:00 PM local San Diego time and questions due July 22, 2026.

The scope comprises fifteen product categories customized with SDCF logos and fire department branding: assorted fire safety erasers, gel hand sanitizers with carabiners, mini first aid kits, pencil pouches, heat-changing pencils and rulers, pencil sharpeners, children's fire hats, key chains in three variations, bracelets, slap bracelets, junior firefighter badge stickers, magnetic house chip clips, woven bags, and sunglasses. Annual estimated quantities are 2,000 units per item, with initial order quantities ranging from approximately 200 to 1,000 units. All products must be new and unused, delivered within 30 calendar days of order placement to 5560 Overland Avenue, Suite 400, San Diego, California 92123 between 8:00 AM and 4:00 PM Monday through Friday, excluding County holidays.

Award is based on lowest price. Pricing shall be submitted on a per-unit basis for each item. Samples are required prior to the RFQ due date. The initial contract term runs from the date of award through June 30, 2027, with one optional one-year renewal period through June 30, 2028. Payment terms are NET 30, though qualified Small-Local Businesses may be eligible for NET 15 terms under Board Policy B-53. A Contracting Officer Representative will place orders via email; contractors must provide numbered quotes for County approval prior to order processing. Quotations remain subject to acceptance for 90 days after submission. Non-resident California suppliers must comply with California Revenue and Taxation Code Section 18662 regarding withholding requirements. Responses must be submitted electronically through BuyNet or, if unable, by email or mail to Contracting Officer Sharon Heredia.