County of San Diego Date Issued: July 17, 2026

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

RFQ Number: 13193 CONTRACTING OFFICER:

RFQ TITLE: As-Needed Promotional Items Sharon Heredia, Procurement Specialist

QUOTATIONS

DUE:

July 31, 2026 by 5:00 PM Phone: (619) 772-8527

QUESTIONS DUE: July 22, 2026 by 5:00 PM Email: sharon.heredia@sdcounty.ca.gov

SUBMITTING YOUR QUOTATION:

Submit your response, including completed forms via BuyNet.

AWARD: Will be based on:

EACH ITEM EACH LOT

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE AS- NEEDED PROMOTIONAL ITEMS IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN.

THE COUNTY ANTICIPATES AWARDING A CONTRACT WITH AN INITIAL TERM THROUGH JUNE 30, 2027, PLUS ONE (1) ONE-YEAR OPTION PERIOD.

SEE THE SPECIFICATIONS FOR A DETAILED DESCRIPTION OF THE COUNTY’S REQUIREMENTS.

THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY

OFFERORS.

SUBMITTALS WILL BE EVALUATED BASED UPON PRICE.

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13193 – AS-NEEDED PROMOTIONAL ITEMS

SUBMISSION CHECKLIST

SUBMISSION CHECKLIST

☐ Submit a completed and signed Offeror’s Cover Page (PC600) form

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Pricing Schedule.

• Pages 12-15

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability to perform the contract shall be conclusive.

SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such sample is acceptable. The County’s decision to award is contingent upon its acceptance of the products provided in the sample. During the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of substituted item(s).

Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting officer at time of sending sample that they must be returned, provide return address and Federal Express account number.

BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.

Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering the brand name product specified.

If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity.

If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY;

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County’s PO Terms and Conditions are available at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen

(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.

Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

SPECIFICATIONS

1. GENERAL INFORMATION

1.1. San Diego County Fire (SDCF) has a requirement for as-needed promotional items to support the SDCF public outreach events and educational initiatives.

2. SPECIFICATIONS

2.1. The following promotional items shall include custom San Diego County Fire (SDCF) logo and/or have “San

Diego County Fire” printed on item as specified below and in Attachment 1 – Logos:

2.1.1. Assorted Fire Safety Related Erasers (Approx. Order Qty: 500)

2.1.1.1. Pencil top erasers

2.1.1.2. Various shapes such as Maltese crossfire, fire hydrant, fire truck, and fire hat.

2.1.1.3. Various colors such as red, yellow, pink, or green.

2.1.2. Gel Hand Sanitizer (Approx. Order Qty: 200)

2.1.2.1. Approximate size: 1.8 - 2.0 oz

2.1.2.2. Contain at least 80% alcohol

2.1.2.3. SDCF logo (see Attachment 1) shall be imprinted on container.

2.1.2.4. Shall have carabiner attached.

2.1.2.5. Carabiner shall have “Not Load Bearing” engraved.

2.1.2.6. Carabiner colors: Silver, Black, or Red

2.1.2.7. Imprinted in Black

2.1.3. Mini First Aid Kits (Approx. Order Qty: 200)

2.1.3.1. Plastic hard case.

2.1.3.2. Approximate case size 3 ¾” x 4 7/8” x 1”

2.1.3.3. Case color: Red

2.1.3.4. SDCF logo (see Attachment 1) shall be imprinted on First Aid Kit.

2.1.3.5. Imprinted in white.

2.1.3.6. First aid Kit shall contain:

2.1.3.6.1. Latex-free bandages

2.1.3.6.2. Snip bandages

2.1.3.6.3. Adhesive pads

2.1.3.6.4. Antibacterial gel packets

2.1.3.6.5. Antiseptic towelettes

2.1.4. Pencil Pouches (Approx. Order Qty: 500)

2.1.4.1. Approximate size: 9 ¼” x 6”

2.1.4.2. Color: Translucent red

2.1.4.3. Fits most standard 3-ring binders

2.1.4.4. “San Diego County Fire’ shall be imprinted on pouch.

2.1.4.5. SDCF logo (see Attachment 1) shall be imprinted on pouch.

2.1.4.6. Imprinted in white.

2.1.5. Heat Changing Pencils (Approx. Order Qty: 500)

2.1.5.1. Approximate size: 7 ½”

2.1.5.2. Various colors such as green, purple, red, and blue

2.1.5.3. Pencil changes color by heat of hand.

2.1.5.4. SDCF logo (see Attachment 1) shall be imprinted on pencil.

2.1.5.5. Imprinted in black.

2.1.6. Heat Changing Rulers (Approx. Order Qty: 500)

2.1.6.1. Approximate size: 7/8” x 12”

2.1.6.2. Various colors such as green, purple, red, and blue.

2.1.6.3. Ruler changes color by heat of hand.

2.1.6.4. “San Diego County Fire” shall be imprinted on ruler.

2.1.6.5. Imprinted in black.

2.1.7. Pencil Sharpeners (Approx. Order Qty: 300)

2.1.7.1. Approximate Size 2” x 2” 1”

2.1.7.2. Various colors such as red, blue, or green

2.1.7.3. Dual sharpener for standard and larger sized pencils.

2.1.7.4. Smoke Test Alarms Once a Month shall be imprinted on sharpener

2.1.7.5. Imprinted in white.

2.1.8. Children Fire Hats (Approx. Order Qty: 1,000)

2.1.8.1. Approximate hat thickness size; 18 ½ mil

2.1.8.2. Hat color: Red

2.1.8.3. Shall have elastic chin strap.

2.1.8.4. Custom Shield Logo

2.1.8.4.1. Shield Logo shall be glued on.

2.1.8.4.2. Background: White Leather

2.1.8.4.3. Center Design: SDCF (see Attachment 1)

2.1.8.4.4. Banner Color: Red

2.1.8.4.5. Banner Text: SAN DIEGO COUNTY FIRE

2.1.8.4.6. Stitching Color: Black

2.1.9. Key Chains

2.1.9.1. Custom Shield Logo Key Chain (Approx. Order Qty: 200)

2.1.9.1.1. Approximate Size: 1 5/8” x 2 1/8”

2.1.9.1.2. Printed on vinyl material.

2.1.9.1.3. Background: White Leather

2.1.9.1.4. Center Design: SDCF logo (see Attachment 1)

2.1.9.1.5. Banner Color: Red

2.1.9.1.6. Text Color: White

2.1.9.1.7. Banner Text Line 1: SAN DIEGO

2.1.9.1.8. Banner Text Line 2: COUNTY FIRE

2.1.9.1.9. Stitching Color: Black

2.1.9.2. Fire Truck Key Chain (Approx. Order Qty: 200)

2.1.9.2.1. Approximate size: 2 7/8” x 1 ¼”

2.1.9.2.2. Truck Color: Red

2.1.9.2.3. “San Diego County Fire” shall be imprinted on fire truck.

2.1.9.3. Carabiner Key Chain (Approx. Order Qty: 200)

2.1.9.3.1. Approximate Size: 6” x 11/2”

2.1.9.3.2. Color: Red

2.1.9.3.3. “San Diego County Fire” shall be imprinted on key chain.

2.1.9.3.4. Imprinted in white.

2.1.9.3.5. Carabiner shall have “Not Load Bearing” engraved.

2.1.10. Bracelets (Approx. Order Qty: 200)

2.1.10.1. Latex Free

2.1.10.2. Various colors such as red or blue.

2.1.10.3. Approximate size: 7” circumference

2.1.10.4. “San Diego County Fire” shall be imprinted on bracelet

2.1.10.5. Imprinted in black.

2.1.11. Slap Bracelets (Approx. Order Qty: 200)

2.1.11.1. Latex Free

2.1.11.2. Various colors such as red or blue.

2.1.11.3. Approximate size: 7” circumference

2.1.11.4. “San Diego County Fire” shall be imprinted on bracelet

2.1.11.5. Imprinted in black.

2.1.12. Custom Jr. Firefighter Badge Stickers (Approx. Order Qty: 500)

2.1.12.1. Approximate Size: 2” x 2 ½”

2.1.12.2. Color: Gold

2.1.12.3. “San Diego County Fire” shall be imprinted on badge.

2.1.13. Magnetic House Chip Clip (Approx. Order Qty: 200)

2.1.13.1. Approximate Size: 6”

2.1.13.2. Color: Red

2.1.13.3. “San Diego County Fire” shall be imprinted on the chip clip.

2.1.13.4. Imprinted in white.

2.1.14. Woven Bags (Approx. Order Qty: 200)

2.1.14.1. Approximate Size: 13” x 15”

2.1.14.2. Color: Black

2.1.14.3. Center Design: SDCF Logo (see Attachment 1)

2.1.14.4. “San Diego County Fire” shall be imprinted on underneath logo.

2.1.14.5. Imprinted in white.

2.1.15. Sunglasses (Approx. Order Qty: 200)

2.1.15.1. Approximate Size: 5 1/2" x 1 3/8" x 1 7/8"

2.1.15.2. Color: Black or Red

2.1.15.3. “San Diego County Fire” shall be imprinted on sunglasses.

2.1.15.4. Imprinted in white

3. DEPARTMENT REQUESTED LEAD TIME:

3.1. 15 Business Days after receipt of order

4. ORDER SPECIFICATIONS

4.1. Only new products will be accepted. Products that have been used in any way, refurbished, reconditioned, etc. are unacceptable and will be rejected upon delivery.

4.2. The County shall be given credit for damaged and returned items within five (5) business days.

5. ORDER PLACEMENT

5.1. A Contracting Officer Representative (COR) shall be assigned to place orders under a potential agreement. Only the COR representative shall be allowed to place orders.

5.2. Orders to be placed by County COR via email as needed for the term of the agreement. At the time of order placement, quantity and size will be provided. SDCF COR representative shall place orders via email request and order as needed in quantities as specified on “Order Placement Quantity” column of the Pricing Schedule.

5.3. Numbered Quotes shall be provided to County COR in advance and for approval, of order being placed and processed. Contractor shall secure the name, phone number, email address, and physical address of appropriate staff person at County location for delivery of materials.

5.4. Invoices shall be sent to OES.AP@sdcounty.ca.gov and the County COR.

6. DELIVERY

6.1. Delivery location: 5560 Overland Avenue, Suite 400 San Diego, CA 92123.

6.2. Delivery must be completed within 30 calendar days of order placement.

6.3. Delivery is accepted between 8:00 am to 4:00 pm Monday through Friday. The facility is unable to accept deliveries on County Holidays.

6.4. If the delivery date falls on a County Holiday, the delivery shall take place on the next County business day following the holiday. County Holidays are listed below:

6.4.1. New Year’s Day

6.4.2. Martin Luther King Day

6.4.3. President’s Day

6.4.4. Farmworkers Day

6.4.5. Memorial Day

6.4.6. Juneteenth Day

6.4.7. Independence Day

6.4.8. Labor Day

6.4.9. Veteran’s Day

6.4.10. Thanksgiving Day (Thursday and Friday)

6.4.11. Christmas Day

6.5. All Shipments shall be Freight-On-Board (F.O.B.) point of destination.

6.6. All items are subject to final inspection and acceptance at designation by the County. Such final inspection shall be made within a reasonable time after delivery.

6.7. There shall be no restocking fee or other charges for returns of damaged or incorrect items.

7. INVOICE & PAYMENT

7.1. Contractor shall provide all invoices and monthly statements either by U.S. mail or email.

7.2. Invoice must have the Purchase Number, Release Number, and reference Attn: CRR.

7.3. Invoices shall be sent to OES.AP@sdcounty.ca.gov and the County COR.

ATTACHMENT 1 – LOGOS

Logo for Hats, Key Chains (Shield Key Chain)

Logo for First Aid Kits and Woven Bags

Logo for Ruler and Carabiner Key Chain

Logo for Pencils

Logo for Pencil Pouches

Logo for Hand Sanitizers

PRICING SCHEDULE

SAMPLES

1.1. Samples are required with submittal and must be received by the County prior to RFQ due date.

1.1.1. Refer to Terms and Conditions of Request for Quotation, Samples section on Page 3 of this RFQ.

1.1.2. Samples shall be sent to the following address:

County of San Diego, Department of Purchasing and Contracting

RE: RFQ 13193

5560 Overland Ave. Ste. 270 San Diego, CA 92123

INITIAL TERM: Date of Award – June 30, 2027

ITEM

NO.

DESCRIPTION

ITEM

NUMBER

ANNUAL

ESTIMATED

QUANTITY

UOM UNIT PRICE EXTENDED PRICE

2.1.1.

ASSORTED FIRE

SAFETY

RELATED

ERASERS

2,000 EACH $ $

2.1.2.

GEL HAND

SANITIZERS

2,000 EACH $ $

2.1.3.

MINI FIRST AID

KITS

2,000 EACH $ $

2.1.4. PENCIL POUCHES 2,000 EACH $ $

2.1.5.

HEAT CHANGING

PENCILS

2,000 EACH $ $

2.1.6.

HEAT CHANGING

RULERS

2,000 EACH $ $

2.1.7.

PENCIL

SHARPENERS

2,000 EACH $ $

2.1.8.

CHILDREN FIRE

HATS

2,000 EACH $ $

2.1.9.1.

CUSTOM SHIELD

LOGO KEY

CHAINS

2,000 EACH $ $

2.1.9.2

FIRE TRUCK KEY

CHAINS

2,000 EACH $ $

2.1.9.3

CARABINER KEY

CHAINS

2,000 EACH $ $

2.1.10. BRACELETS 2,000 EACH $ $

2.1.11 SLAP BRACELETS 2,000 EACH $ $

2.1.12

CUSTOM JR.

FIREFIGHTER

BADGE STICKERS

2,000 EACH $ $

2.1.13

MAGNETIC

HOUSE CHIP CLIP

2,000 EACH $ $

2.1.14 WOVEN BAGS 2,000 EACH $ $

2.1.15 SUNGLASSES 2,000 EACH $ $

INITIAL TERM TOTAL:

OPTION YEAR 1: July 1, 2027 – June 30, 2028

ITEM

NO.

DESCRIPTION

ITEM

NUMBER

ANNUAL

ESTIMATED

QUANTITY

UOM

UNIT PRICE

EXTENDED PRICE

2.1.1.

ASSORTED FIRE

SAFETY RELATED

ERASERS

2,000 EACH $ $

2.1.2.

GEL HAND

SANITIZERS

2,000 EACH $ $

2.1.3.

MINI FIRST AID

KITS

2,000 EACH $ $

2.1.4. PENCIL POUCHES 2,000 EACH $ $

2.1.5.

HEAT CHANGING

PENCILS

2,000 EACH $ $

2.1.6.

HEAT CHANGING

RULERS

2,000 EACH $ $

2.1.7.

PENCIL

SHARPENERS

2,000 EACH $ $

2.1.8.

CHILDREN FIRE

HATS

2,000 EACH $ $

2.1.9.1.

CUSTOM SHIELD

LOGO KEY

CHAINS

2,000 EACH $ $

2.1.9.2

FIRE TRUCK KEY

CHAINS

2,000 EACH $ $

2.1.9.3

CARABINER KEY

CHAINS

2,000 EACH $ $

2.1.10. BRACELETS 2,000 EACH $ $

2.1.11 SLAP BRACELETS 2,000 EACH $ $

2.1.12

CUSTOM JR.

FIREFIGHTER

BADGE STICKERS

2,000 EACH $ $

2.1.13

MAGNETIC

HOUSE CHIP CLIP

2,000 EACH $ $

2.1.14 WOVEN BAGS 2,000 EACH $ $

2.1.15 SUNGLASSES 2,000 EACH $ $

OPTION YEAR 1 TOTAL:

PRICING SUMMARY:

TERM PERIOD TOTAL PRICE

Initial Term: Date of Award – June 30, 2027 $

Option Year 1: July 1, 2027 – June 30, 2028 $

GRAND TOTAL $