RFQ Agencywide Janitorial Needs for Various Property Units

The Metropolitan Development and Housing Agency (MDHA) in Nashville, Tennessee is requesting bids on agencywide janitorial services for vacant units across its portfolio under IFB S2026-PM-126, with proposals due July 23, 2026 at 10:00 a.m. CST and a question deadline of July 8, 2026 at 2:00 p.m. CST.

The scope encompasses comprehensive janitorial services including bathroom cleaning with non-abrasive cleaners, floor stripping, sealing and waxing, optional carpet cleaning and wood floor treatment, fixture and globe cleaning, window and frame cleaning, kitchen appliance and wall cleaning, refrigerator and cabinet cleaning, and miscellaneous services such as water heater and utility closet cleaning. Bidders must submit pricing by bedroom category (studio through six bedrooms) and bid on all items; failure to bid all items results in disqualification. All labor, equipment, insurance, and administrative costs must be included in pricing.

The contract term is three years with two optional one-year renewals. MDHA manages approximately 6,700 apartments across 39 properties in Davidson County. Pricing may be escalated or de-escalated annually by up to five percent based on the Consumer Price Index, with requests submitted at least 30 days prior to contract anniversary.

Contractors must maintain general liability insurance of one million dollars per occurrence and two million dollars aggregate, automobile liability insurance of one million dollars per accident and two million dollars aggregate, workers' compensation insurance as required by Tennessee law, and professional liability insurance of one million dollars per claim and two million dollars aggregate. Proof of Tennessee business licensing is required. MDHA reserves the right to reject work, require curing of deficiencies, or terminate the contract for poor workmanship or repeated problems. Payment is made via Automated Clearing House upon invoice submission. Bid opening is virtual via Microsoft Teams on July 23, 2026. The anticipated notice of award is July 28, 2026, with contract execution by August 3, 2026.