RFQ 27-88111 Large Format ScannerBid Documents

The Indiana Department of Administration is requesting quotations for one large format scanner for the Indiana Archives and Records Administration (RFQ 27-88111), with responses due September 30, 2026 by 3:00 PM ET via email to StephNelson@idoa.in.gov.

The solicitation carries multiple state-level purchasing preferences: U.S. Manufactured Product, Steel Products, Indiana Business, Indiana Manufactured, recycled content materials, and Indiana Small Business. Bidders must provide appropriate certifications and documentation supporting claimed preference eligibility. Indiana Veteran Owned Small Business (IVOSB) subcontracting opportunities exist; interested bidders must submit a completed IVOSB Subcontractor Commitment Form and signed letters of commitment from certified subcontractors.

Pricing must be submitted on an F.O.B. destination basis with unit prices extended to total solicitation price; unit price prevails in case of discrepancy. All awarded prices are firm and cannot be changed. The State of Indiana is exempt from taxes and will provide a tax exempt certificate upon request. Responses may be considered for split awards unless the bidder states "Bidding all or none." The solicitation permits a minimum specification requirements document; bidders must affirmatively demonstrate compliance with all stated specifications or face automatic rejection as non-responsive.

A 90-day warranty or manufacturer's standard warranty (whichever is longer) is required. Standard contract terms include termination for convenience with 30 days' notice, compliance with all applicable federal, state, and local laws, drug-free workplace certification, non-collusion certification, employment eligibility verification, and ethics obligations. Questions must be submitted by September 16, 2026 by 3:00 PM ET. Electronic bid submission through the Supplier Portal is not permitted; bids must be submitted by email only.