RFQ 26-008 Fiber Optic IT Annual Contract

Awarded State & local contract opportunity

Solicitation number
RFQ 26-008
State
Florida
Responses due

Opportunity facts

UNSPSC codes
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Points of contact

Updated .

About this opportunity

Written by GovTribe AI ·

New Smyrna Beach Utilities Commission (NSBU) has issued Request for Quotations RFQ 26-008 for an annual fiber optic IT contract covering maintenance and inspection services within Volusia County and Orlando City, Florida. The procurement seeks qualified vendors to provide comprehensive fiber optic infrastructure support, including maintenance, installation, connections, conduit construction, and repair services across NSBU's service area, which encompasses approximately 81,500 feet of fiber and 90 pull boxes. Vendors must demonstrate a minimum of five years in business and provide three professional references from utility and governmental agencies. The contract requires monthly visual inspections including vegetation management, pole attachment verification, riser integrity checks, and annual Optical Time Domain Reflectometer (OTDR) testing on dark optical fibers. Quotations are due October 28, 2025, at 2:30 p.m., with submission options via VendorLink or email to the Purchasing Agent. Evaluation criteria include best overall value, not solely lowest price, with vendors required to demonstrate compliance with mandatory requirements such as E-Verify registration, drug-free workplace certification, and specific insurance coverage limits.

The contract allows for potential award split between two vendors, with an initial one-year term and options to extend up to three additional one-year periods based on mutual agreement. The total contract value shall not exceed $70,000.00, with unit prices required to remain firm for the initial period and potential price adjustments considered for renewal agreements. Three vendors have submitted bids: Danella Construction Corporation of FL, River City Construction, and Mainmicro Technologies. Mandatory compliance requirements include providing detailed maintenance pricing rate schedules, hourly rates for personnel and equipment, warranties with committed response times, and comprehensive insurance documentation. Vendors must also submit non-collusion affidavits, foreign country of concern attestations, and human trafficking affidavits. The procurement requires contractors to furnish all necessary materials, tools, labor, equipment, and supervision to complete the specified scope of work, with specific attention to infrastructure maintenance and technological integration within NSBU's existing fiber optic system.

Opportunity text

As posted by the source.

PRIMARY: Provide Unit Costs for certain fiber related maintenance, installation, connections, conduit construction and repair, and fiber testing, as listed in the quote tabulation(s) below. This project area will fall within the NSBU's service area (Map of Fiber System will be made available to successful contractor). The Base Quote Tabulation - Construction Related Improvement will be comprised of scheduled system improvements to conduit, pull boxes and as otherwise listed below. The Alternate Quote Tabulation will be fiber specific connections, testing, and other technical items. The awarded Vendor will be issued an Open Purchase Order by the COMMISSION for work throughout the year as deemed necessary by the COMMISSION. The amount of the award shall not exceed $70,000.00. The quote award may be split between two VENDORS. The term of the award shall be one year. New Smyrna Beach Utilities reserves the right to extend this contract up to three (3) additional one (1) year periods based upon mutual agreement. Monthly/Annual Inspection Services Maintenance Agreement Details: NSBU Has approximately 81,500ft of fiber and Approximately 90 Pull boxes throughout our system • Monthly Inspections - Visual Inspections • Check for Tree & vegetation Overgrowth • Pole Attachment Verification • ID & Recommend of Pole transfers on new pole sets • Pole Riser Integrity Inspection • Verify Height of Cable Slack & Sag • Check Handhole & Lid Integrity • Verify Marker Posts are Standing Where Applicable • Write up report of and visible damages and recommendations to prevent further damage Yearly Inspection Details: • Includes all items from Monthly Inspections • Perform Optical Time Domain Reflectometer (OTDR) testing on all dark optical fibers to check for damages • Inspection of FTP panels to include optical termination and housing inspection • Inspect all Splice Cases - Aerial & Underground - to check for damage • Report for any issues found and recommended corrections for the issues Contractor to provide a Detailed Maintenance Pricing Rates schedule with their RFQ Submittal. This pricing schedule should cover everything from Hourly rates of Personnel & Equipment along with detailed Scheduled work rates. Written quotations must be provided for all work identified as an issue or repairs that need to be made. UCNSB would need to approve the quotation prior to Contractor proceeding with recommended repairs. VENDOR shall provide insurance, materials, tools, labor, equipment, and supervision to perform all work necessary to complete this scope of work. VENDOR shall submit warranties and a committed response time in days with quote submittal.

Files

File Type Posted
BID_TAB_26-008.pdf PDF
RFQ_26-008.pdf PDF

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