RFQ 10841038 - 1 - MELA and Defender Education Solutions

The California Department of Corrections and Rehabilitation is requesting quotes for Microsoft 365 A5 Unified Education and Microsoft Defender Endpoint Server Education licenses via Campus Agreements under the Enrollment For Education Solution program, with responses due August 10, 2026 at 2:00 p.m. Responding firms must be headquartered and conducting business within the United States only; foreign or international companies are prohibited from participation.

The scope encompasses 1,148 M365 A5 Unified Education subscriptions per user, 45,920 M365 A5 Unified Education student use benefit subscriptions per user, and 25 Defender Endpoint Server Education subscriptions annually across a three-year contract term from August 24, 2026 through June 30, 2029. Separate purchase orders will be issued for each line item for each year, totaling nine purchase orders. Pricing must be all-inclusive per unit with freight prepaid; the CDCR retains an option to amend for up to 10 percent of the total extended price across all years.

A five percent preference is available to certified small businesses. The State may also apply a Disabled Veteran Business Enterprise (DVBE) incentive ranging from one to five percent depending on certified DVBE participation levels. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder. Maximum subcontracting is capped at 40 percent unless justified in writing by additional explanation.

Bidders must submit the Bidder Declaration (GSPD-05105), Postconsumer Recycled Content Certification (CalRecycle 74), Payee Data Record (STD 204), California Seller's Permit information, and comply with California Civil Rights Laws certification requirements. Contracts exceeding $1,000,000 require Iran Contracting Act verification. Bidder questions are due July 30, 2026 at 5:00 p.m. The State intends to announce award August 12 at 2:00 p.m., with a protest period through August 19 and final award scheduled August 24, 2026. Responses must be submitted to Robin Adams, Information Technology Specialist I, at robin.adams@cdcr.ca.gov.