RFP Water Meter Repair and Replacement

The City of Tempe, Arizona is requesting proposals for water meter repair and replacement services under RFP 27-039, with proposals due October 21, 2026 at 3:00 PM MST. The central qualification filter is mandatory five years of experience in meter installation and calibration services, plus ADEQ Water Distribution System Operator Grade 1 certification for employees and access to a full-service testing facility.

The scope encompasses small meter replacement and new installation (5/8" through 2") and large meter testing, calibration, repair, and replacement (3" through 10"). Estimated annual volumes include approximately 2,280 small meter replacements across five size categories (2,000 of 5/8", 250 of 3/4", 300 of 1", 100 of 1.5", 630 of 2") and 122 large meter replacements (50 of 3", 35 of 4", 30 of 6", 7 of 8"), plus approximately 160 large meters (3" and larger) requiring annual testing. The contractor must respond to initial service calls within twelve hours, commence small meter work within three calendar days, commence large meter work within ten calendar days, and provide emergency response within two to three hours. Contractor must supply all labor, tools, equipment, consumables, permits, and licenses; the City provides all meters, registers, AMI equipment, gaskets, fittings, and lead-free brass materials. Employees performing meter work must have a minimum of three years' experience in meter work and AMI endpoint installation.

The contract term is two years with renewal at the City's option for up to four additional one-year periods. Pricing is submitted on an itemized basis for all services and materials not provided by the City, with justifiable price adjustments allowed after twelve months of performance. Non-performance penalties include $100 per site for failure to meet emergency response times and $50 per site per day for failure to meet work commencement deadlines. The contractor must maintain a fully staffed office in the Phoenix Metropolitan area. Questions are due October 9, 2026 at 5:00 PM MST. The contract is eligible for use by the City's Cooperative Purchasing Agreement partners and SAVE cooperative. Payment is due within thirty days of invoice approval.