RFP - US 101 & 9th St. Couplet 30% Engineering Design Services

The City of Newport, Oregon is requesting proposals for 30% engineering design services on the US 101 and 9th Street Couplet Project (Project No. 2025-023), with proposals due September 22, 2026 at 5:00 p.m. Pacific Time and questions due September 8, 2026. The procurement uses Qualifications-Based Selection (QBS) under Oregon Revised Statutes 279C.100–279C.125, meaning award will follow the most qualified proposer without regard to price, followed by fee negotiation.

The scope encompasses ten major tasks: project management and administration; site assessment and data gathering; topographic and boundary survey with base map preparation; pavement evaluation including geotechnical investigation; 30% civil engineering design addressing roadway reconfiguration, ADA-compliant facilities, protected bicycle lanes, and intersection geometry with preliminary cost estimation; utility identification and conflict analysis; right-of-way needs analysis with legal descriptions; public and property owner outreach support; ODOT coordination; and project closeout. Proposers must hold appropriate Oregon engineering licenses and maintain Commercial General Liability insurance with $2 million per occurrence limits and Professional Liability Insurance with $2 million limits.

Proposals are limited to twenty single-sided pages, excluding front and back covers, cover letters, resumes, and reference project sheets. Addendum 1 (dated August 31, 2026) clarifies that reference project sheets require no mandated format but must contain the information specified in Section 3.6 of the RFP, and permits email submission to a.iaukea@newportoregon.gov. Evaluation criteria total 100–120 points: introductory letter (5 points), project understanding and approach (35 points), proposed schedule (15 points), experience and references (25 points), team and key personnel (20 points), and interview results if conducted (20 points). Proposers must demonstrate experience with at least five similar projects completed within the last five years. Interviews are tentatively scheduled for October 13–14, 2026, with Notice to Proceed on November 9, 2026 and target completion by May 31, 2027. All work product becomes the exclusive property of the City upon completion.