RFP Landscape and Litter Removal Labor Services

The San Antonio River Authority is requesting proposals for landscape and litter removal labor services to supplement River Authority staff, with proposals due August 12, 2026 at 11:00 a.m. CST. A non-mandatory pre-submittal conference is scheduled for July 21, 2026 at 11:00 a.m. CST via Go To Meeting, and questions are due July 29, 2026.

The River Authority encourages utilization of Small, Women-owned, Minority, and Veteran Business Enterprises (SWMVBE) and requires monthly reporting through its Supplier Diversity Management System. The River Authority may contract with more than one service provider.

Landscape services comprise weekly turf maintenance, tree and shrub care, debris removal, trimming, weed control, and hard surface cleaning at Museum Reach, Mission Reach, Lone Star, and San Pedro Creek. Services operate Monday through Thursday, 6:30 a.m. to 5:00 p.m., requiring one supervisor and four laborers rotating between three locations, plus four dedicated laborers at San Pedro Creek. Litter removal is on-call following rain events or as directed, encompassing collection and disposal of trash, debris, and bulky items from the San Antonio River, San Pedro Creek, and other waterways, with anticipated assignments of approximately seven events per year covering up to nine miles of river channel. Substantial completion of litter removal assignments is due within 14 calendar days of receiving notice to proceed.

Respondents must demonstrate a minimum of three years of documented experience and provide three references from entities served within the past three years. Required insurance includes Commercial General Liability ($2 million general aggregate), Umbrella/Excess ($1 million), Employer Liability ($500,000), Worker's Compensation (statutory), and Commercial Automotive Liability ($1 million combined single limit); Watercraft Liability is required if applicable.

The initial contract term is one year with options to renew for up to four additional one-year terms and potential extension not to exceed six months at the River Authority's sole discretion. Pricing is unit-based with firm pricing for the initial year; annual escalation is limited to the Producer Price Index change with a maximum of plus or minus 3%, with increases requested in writing at least 60 days prior to contract expiration.

Evaluation criteria are Proposed Service Approach and Staffing Plan (25%), Compliance, Relevant Experience, and Past Performance (25%), and Price/Total Cost of Ownership (50%).