RFP for City Planning Services

The City of Dundee, Oregon is issuing a Request for Proposals for comprehensive city planning services to support the municipality's anticipated significant growth over the next decade. The scope of work includes reviewing land use applications (Types I through V), conducting pre-application conferences, providing customer service on planning matters, reviewing and recommending updates to the City's Development Code, coordinating with City staff, staffing the Planning Commission and City Council meetings, maintaining minimum two-hour weekly office hours within city boundaries, and participating in community engagement and urban renewal initiatives. The City estimates requiring 45 to 65 hours monthly with no guaranteed minimum, and qualified individuals or firms must demonstrate expertise in planning services, land use applications, and community engagement. Evaluation criteria are weighted as follows: proposer qualifications (20 points), team qualifications (35 points), approach and work plan (25 points), and fee proposal (20 points). The RFP was posted February 18, 2026, with proposals due March 9, 2026, at 4:00 p.m. Finalist interviews are scheduled for March 12, 2026, City Council approval is anticipated March 17, 2026, and the contract will commence April 1, 2026. Required proposal submissions include a cover letter, qualifications statement, team information with resumes, approach and work plan, three professional references from the last eight years, a fee proposal, and nondiscrimination affirmation.

No set-asides or restrictions targeting disadvantaged enterprises or specific organization types are identified in this procurement. The City of Dundee previously contracted for planning services through an intergovernmental agreement with the City of Newberg from 2008 to 2024 and has utilized the Mid-Willamette Valley Council of Government since 2024, though neither entity appears to have exclusive rights to renewal. The contract will be structured with an initial three-year term and two optional one-year renewal periods, for a total not-to-exceed contract duration of five years, subject to performance, funding, and mutual agreement. The contract award is valued at a not-to-exceed annual amount of $80,000, representing the maximum annual compensation regardless of hours required. All proposals will be considered public records subject to disclosure under Oregon Public Records Law following issuance of the Notice of Intent to Award.