RFP . 001/2026 – on-call professional transportation planning services

The Fredericksburg Area Metropolitan Planning Organization (FAMPO), with the George Washington Regional Commission (GWRC) as fiduciary agent, is requesting proposals for one or more on-call professional transportation planning services master contracts to be awarded on a task-order basis, with proposals due July 27, 2026 and a virtual pre-proposal conference on June 24, 2026 at 2:00 p.m. ET. FAMPO reserves the right to issue up to but not exceed four awards with no guaranteed minimum to any contractor.

Scope encompasses multimodal transportation planning including technical analysis, travel demand modeling, scenario planning, survey development and administration, travel trends research, performance measurement, geospatial analysis, financial analysis, public involvement support, graphic design, and general engineering work serving the City of Fredericksburg and Stafford and Spotsylvania Counties. Offerors must identify qualified personnel across multiple labor categories: program managers, project managers, planners at various levels, engineers, modeling specialists, data scientists, survey analysts, geospatial analysts, web developers, graphic designers, public engagement specialists, and technical writers. Professional liability insurance of $1 million is required.

The contract term is three years with two optional one-year renewable terms. Pricing will be evaluated only during contract negotiation based on staff hourly rates; no cost information is submitted with proposals. All task orders must be structured on a fixed-cost per deliverable basis, not time and materials.

Evaluation totals 70 points: understanding of scope and company experience (25 points), demonstrated knowledge and availability of personnel (30 points), and small business subcontracting proposals (10 points), with task order cost control plans (5 points). FAMPO encourages participation of small, women-owned, and minority-owned businesses (SWAM) through partnerships or subcontracts; no DBE goals have been set. All materials for public use must comply with WCAG 2.1 Level AA accessibility standards, and use of AI-assisted tools in document production must be disclosed in writing.

Expressions of Interest are due June 19, 2026. RFP questions are due July 3, 2026, with answers posted by July 10, 2026. Interviews and technical presentations are to be confirmed; final selection is anticipated August 10, 2026. Submit all documents via email to ian.ollis@gwregion.org with courtesy copy to Becky.Golden@gwregion.org; proposals submitted through EVA will not be considered.