RFP-908 Arch CHFS WSNF/WSH Renovations/Replace C. Tower

The Commonwealth of Kentucky Finance and Administration Cabinet, Division of Engineering and Contract Administration, is requesting proposals for architectural and engineering design services for two concurrent capital improvement projects at Western State Campus in Hopkinsville, Elliott County, under RFP-908, with proposals due October 1, 2026, at 1:30 PM ET.

Reciprocal preferences apply to Kentucky resident bidders in accordance with KRS 45A.490–494, and qualified bidder preferences are available under KAR 200 5:410. All architects and engineers must be registered in Kentucky, with registration numbers provided in the proposal. Respondents must be lawfully qualified to do business in Kentucky and registered with the Kentucky Secretary of State in good standing.

The two projects are CHFS-Western State Nursing Facility (WSNF) Renovations II with a budget of $6.621 million and CHFS-Western State Hospital (WSH) Replace Cooling Towers with a budget of $1.92 million, for a combined total of $8.541 million. The selected firm will serve as Prime Consultant and Lead A/E, providing comprehensive architectural, mechanical, electrical, structural, plumbing, fire protection, controls, civil, commissioning, estimating, and specialty consulting services for both projects designed concurrently. Design phases are scheduled for approximately 90 days (Phase A), 60 days (Phase B), and 120 days (Phase C), with Phase D to be confirmed during design.

Evaluation criteria allocate points across disciplines: Architect (35 points), Mechanical Engineer (35 points), Electrical Engineer (15 points), Structural Engineer (5 points), Related Experience (15 points), Work in Kentucky (5 points), and Responsiveness (10 points), totaling 120 points. Submissions must include a cover letter (minimum 10-point type, not exceeding four pages), Attachment A (representative projects), Attachment B (proposed project team with resumes and Kentucky registrations), Attachment C (workplace and workload information), Federal Standard Form 330 Part II, and required affidavits. Responses must be submitted electronically through the Commonwealth's eProcurement system (Vendor Self Service Portal) as a single PDF file, with single-page format, bookmarked sections, and no blank pages. A shortlist meeting is scheduled for October 29, 2026, at 11:00 AM ET, and virtual interviews on November 13, 2026, at 9:00 AM, 10:00 AM, and 11:00 AM ET. Contact Johnathan Burmeister at 502-545-8257 or johnathan.burmeister@ky.gov.