RFP 902787 Elevator Condition Assessment & Modernization Plan

Alameda County, California General Services Agency is requesting proposals for elevator condition assessment and modernization plan services at three county buildings in Oakland under RFP 902787, with proposals due November 17, 2026 at 2:00 p.m. A mandatory NAESA International Qualified Elevator Inspector (QEI) certification and a 20% subcontract minimum with a Small Local Emerging Business (SLEB) certified firm are binding eligibility requirements; a 5% local preference applies to bidders located within Alameda County, and an additional 5% preference applies to SLEB-certified firms.

The scope encompasses comprehensive condition assessments, modernization specifications, bidding consultation, submittal and shop drawing reviews, construction oversight, and warranty period monitoring across six phases for elevators at 1106 Madison Street (two Otis hydroelectric passenger elevators), 1111 Jackson Street (three Otis overhead traction passenger elevators), and 1401 Lakeside Drive (four US Elevator overhead traction passenger elevators). Bidders must demonstrate at least five years of continuously engaged consulting services of similar size, scale, and scope and submit two past elevator condition assessments and modernization plans as evidence.

The contract term is three years with an option to renew for two additional years. All pricing must be submitted via the County-provided Excel Bid Form as fixed and firm for the entire contract term, with no minimum or maximum purchase volume guaranteed. Cost evaluation carries 20 of 550 total scoring points; the County will evaluate reasonableness and realism of pricing. Professional liability/errors and omissions insurance of $1,000,000 per occurrence / $2,000,000 project aggregate is required, along with commercial general liability, auto liability, and workers' compensation coverage. All services must be performed by the contractor's employees only; no subcontractors may perform direct services.

A non-mandatory site visit is scheduled for October 19, 2026 at 10:00 a.m., and a bidders conference will be held October 22, 2026 at 10:00 a.m. with online participation available. Notice of Intent to Award is scheduled for December 18, 2026, with board consideration on January 12, 2027, and contract start date of February 1, 2027.