RFP-26-27-011- Security Improvement Installation Aviation Training Facility Building Hangars 100& 300

The City of Danville, Virginia is requesting proposals for security improvements installation at the Aviation Training Facility and Hangars 100 and 300 at Danville Regional Airport under RFP-26-27-011, with proposals due September 2, 2026 at 4:00 p.m. The pre-bid meeting was held August 13, 2026 at 10:00 a.m.; questions are due August 20, 2026 at 5:00 p.m.

The scope covers access control system installation at 12 door locations (4 exterior doors at the Aviation Training Facility building, 1 exterior door at Hangar 100, and 7 internal doors), a 16-channel NVR Watchdog system with 20 TB storage in the IT closet, four outdoor 8MP cameras, six indoor 8MP cameras, conduit pathways, and battery backup systems. The access control system must be MPA or approved equal, managed by required software. The facility is shared by Danville Community College and Averett University. All work must be completed by December 31, 2026, with work commencing within five days of receiving a Notice to Proceed.

The contract will be awarded to the lowest responsible and responsive vendor. Evaluation is weighted as follows: overall qualifications and key personnel (25%), prior experience with similar projects and references (35%), and price (40%). A 5% bid bond is required; the contractor must execute a 100% performance and payment bond within ten days of receiving contract documents. Comprehensive general liability insurance with minimum combined single limits of $1,000,000 per occurrence, automobile liability insurance of $1,000,000, professional liability insurance of $1,000,000 per occurrence, and Workers' Compensation insurance are mandatory. Liquidated damages are assessed at $300 per calendar day for delays beyond December 31, 2026. A 5% retainage will be withheld from invoices until final completion and acceptance. Contact for inquiries: Carol Henley, Director of Purchasing, at purchasing@danvilleva.gov or (434) 799-6528; project owner representative: Marc Adelman, Transportation Services Director, at adelmmd@danvilleva.gov or (434) 799-5110.