RFP #25-34, On-Call Architectural Design and Engineering Services

Henry County, Georgia is soliciting proposals through RFP #25-34 for on-call architectural design and engineering services from qualified consultants. The comprehensive procurement seeks consultants to provide a wide range of professional services including architecture, interior design, structural engineering, civil engineering, mechanical/electrical/plumbing engineering, surveying, landscape architecture, commissioning, testing and balancing, and cost estimating. Proposals are due January 30, 2025, at 3:00 PM local time, with the original due date extended from January 23, 2025, due to potential inclement weather. The evaluation criteria will assess proposals across four key areas: Relevant Experience and References (30 points), Experience and Availability of Key Staff (25 points), Methodology and Technical Approach (40 points), and DBE Participation (5 points), totaling 100 possible points. An additional 15 points may be awarded if oral presentations are requested. Consultants can provide services through in-house staff or designated sub-service providers, and must submit both technical and cost proposals, with hourly rates for various personnel positions. The County reserves the right to negotiate fees with the highest-ranked proposer and may negotiate with the second-ranked proposer if initial negotiations are unsuccessful.

The solicitation includes an 8.8% Disadvantaged Business Enterprise (DBE) participation goal, which can be met through prime contracting, sub-contracting, joint ventures, or mentor/protege relationships. No mandatory pre-proposal conference is required, but potential bidders had until January 9, 2025, to submit questions, with the first addendum posted by January 16, 2025. Proposals must be sealed and delivered to the Henry County Purchasing Department at 140 Henry Parkway, McDonough, GA 30253, with late submissions not being considered. Bidders are required to submit 3-5 references and must include a signed acknowledgment of all addenda with their proposal. While specific budget ranges are not explicitly stated, the on-call nature of the contract suggests a potential for multiple projects and ongoing service requirements. The County reserves the right to reject any and all proposals and to waive any technicalities, providing flexibility in the procurement process. Proposals cannot be withdrawn for sixty days after the submission deadline, except as allowed by Georgia state law.