RFP-25-26-077-Citywide Strategic Planning

The City of Danville, Virginia is requesting proposals for development of a comprehensive 3-to-5-year citywide strategic plan and sixteen departmental action plans under RFP-25-26-077, with sealed proposals due July 23, 2026 at 4:00 p.m. A pre-proposal meeting is scheduled for June 25, 2026 at 10:00 a.m. at 427 Patton Street, Danville.

The scope requires a qualified firm to conduct community engagement in English and Spanish; develop departmental action plans with City support; design and implement a progress-tracking system; deliver plan rollout and communication; provide staff education on strategic planning and outcomes-based goal setting; and coordinate three related initiatives: a City Employee Engagement Survey, a Resident Satisfaction Survey, and Participatory Qualitative Research focused on poverty reduction barriers and assets. The engagement component mandates a minimum of three in-person community events and a minimum of five in-person or virtual rollout events. Bidders may propose for the full scope, individual components, or exclude specific portions with City approval of subcontracting arrangements.

Proposals must demonstrate practical knowledge, experience, financial resources, and equipment necessary to complete the work. The awardee must maintain comprehensive general liability insurance with a minimum combined single limit of $1 million per occurrence, professional liability insurance of $1 million per occurrence, automobile liability insurance, and workers' compensation insurance. All information technology must conform to Revised Section 508 Standards and WCAG 2.1 Level AA success criteria. Vendors must provide proof of Virginia State Corporation Commission registration or documentation of exemption status. All proposed subvendors require City approval.

Project completion is due December 31, 2028, with flexibility for alternative timeline proposals. Written questions are due by 5:00 p.m. on July 9, 2026. Proposals remain binding for ninety calendar days following bid opening. The City reserves the right to conduct interviews with shortlisted firms and to reject any or all proposals. No contract value is specified.