REQUESTS FOR PROPOSALS

Proposal No RFP 25-26-077

Title: “Citywide Strategic Planning”

Pre-Proposal Meeting:

Last Day for Questions:

Proposal Closing Date:

Direct Proposal ding Procedures Inquiries to:

Project Owner:

A Pre-Proposal Meeting will be held, Thursday June 25,2026 at 10:00AM 427 Patton Street Danville, VA 3rd Floor HR Conference Room Or Teams Link: Location: RFP-25-26-077-Pre-Bid Meeting ID: 219 443 177 150 343 Passcode: 6Vn3o62g

Email questions to purchasing@danvilleva.gov by no later than 5:00PM Thursday July 9,2026

Sealed proposals shall be accepted no later than July 23,2026 Thursday at 4:00PM

Mail or Hand-Deliver to:

Purchasing Department 427 Patton Street, Room 304 Danville, VA 24541

Electronic Proposals will be accepted on eVA (www.eva.virginia.gov)

Carol Henley, Director of Purchasing

(434) 799-6528 purchasing@danvilleva.gov

Renee Burton, Project Manager, Community Development

E-Mail burtotr@danvilleva.gov https://teams.microsoft.com/meet/219443177150343?p=Gz3l5SfvxqATdAY0GY mailto:purchasing@danvilleva.gov http://www.eva.virginia.gov/ mailto:purchasing@danvilleva.gov mailto:burtotr@danvilleva.gov

RFP-25-26-077 Citywide Strategic Planning

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1.0 Intent:

1.1 It is the intent of this “RFP25-26-077” The City of Danville seeks to develop a

3–5-year strategic plan and sixteen (16) departmental action plans to support progress on City Council priorities and the City of Danville’s comprehensive plan (PLANDanville). The city seeks to develop a practical plan responsive to community needs, informed by existing data, and inclusive of the perspectives and roles of staff across the organization.

The city aims to complete this project by December 31 2028, with some flexibility for alternative timeline proposals.

1.2 Submit invoice(s) to:

City of Danville Accounts Payable PO Box 3300 Danville, VA 24543 Attention : Renee Burton, Community Development

1.3 Deadline

Sealed Proposals shall be submitted no later than July 23,2026 at 4:00PM

To: City of Danville, VA Purchasing Department Attn.: Carol Henley 427 Patton Street, Room 304 Danville, VA 24541

Proposals will not be accepted both electronically and on paper. The Proposal with the latest time stamp received prior to the due date and time will be evaluated for each Proposal

TABLE OF CONTENTS

1.0 2.0 3.0 4.0 5.0

Intent Scope of Work Supplemental General Conditions Specifications_ Proposer Agrees Proposal Documents (Link)

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1.4 Time of Completion: 3-5 Year Action Plan Project is to be complete no later than December 31, 2028. Proposed timeline adjustments may be considered.

1.5 Information Technology: If a contract is awarded, the Vendor agrees that all information technology (IT), including web-based applications, software, and digital content, provided under this contract must conform to the Revised Section 508 Standards (29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA success criteria. The Vendor shall provide a completed Voluntary Product Accessibility Template (VPAT/ACR) and a Vendor Accessibility Roadmap, demonstrating compliance prior to final acceptance.

1.6 Owner’s Representative: Renee Burton, Project Manager burtotr@danvilleva.gov

2.0 SCOPE OF WORK

2.1 The City of Danville is seeking a firm to:

1. Work with community members (in English and Spanish) and staff to refine a citywide vision and outcomes associated with the City Council and community’s priorities as expressed through the Council’s 2026 retreat, the public input to PLAN Danville, and additional community engagement. This will require at least three in-person community engagement events.

2. Support 16 departments to develop 3–5-year action plans that align with citywide goals and include specific, actionable, and measurable goals and actions. This will require working with some departments to update existing strategic plans.

3. Develop a tracking system to demonstrate progress on the action plans and towards the citywide outcomes that is practical and considerate of staff time dedicated to existing reporting systems.

4. Support rollout of the plan, including communication with community members in English and Spanish, frontline staff, department directors, and Council members.

This will require a minimum of five in-person or virtual events/meetings.

5. Provide informational and tactical support to City staff and leadership on the purpose and process of strategic planning, outcomes-based goal setting, and communication of goals and plans.

6. Build on the recommendations of the comprehensive plan, PLAN Danville, which was effective January 2025.

7. Manage the timeline, strategic data collection, stakeholder engagement, and application of results for three related projects:

mailto:burtotr@danvilleva.gov

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a. City Employee Engagement Survey: This survey will assess employee priorities and experiences to inform the internal services or organizational development aspects of the strategic plan.

i. The survey will be managed by a separate contract with the input and collaboration of the strategic plan development vendor.

b. Resident Satisfaction Survey: This survey or poll will provide statistically valid data about the experiences and perspectives of Danville residents relative to City services and quality of life. The survey will provide baseline data; the city anticipates repeating a survey every 3 years for comparison.

This data may either inform the strategic planning process or provide an evaluation tool for departmental goals.

i. The RFP review process will separately rate bids for this component as shown in the attached rubric. Bidders may choose to include this in a larger strategic planning proposal, to bid only on this portion of the scope, or to submit a bid without this portion of the scope, understanding that the City will have final approval of any sub/prime team.

c. Participatory Qualitative Research: This community-engaged research project will collaborate with local single parents and/or foster youth to provide an in-depth look at the barriers that hold low-income households in poverty and the assets that help at-risk families thrive. The findings should guide prioritization of strategic plan activities by providing a clear view of the opportunities and challenges related to poverty reduction in Danville.

i. The RFP review process will separately rate bids for this component as shown in the attached rubric. Bidders may choose to include this in a larger strategic planning proposal, to bid only on this portion of the scope, or to submit a bid without this portion of the scope, understanding that the City will have final approval of any sub/prime team.

8. Facilitate a planning committee to ensure input from all parts of the organization is included.

9. Apply the City’s existing branding standards to the design of the final products.

10. Prepare all advertisements and informational materials necessary for social media and education to the public, elected officials, stakeholders and city staff.

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11. Periodic updates during strategic plan development that includes a tracking system compatible with our existing system.

12.The firm will provide at least two revisions of the citywide vision and outcomes document and of each of the 16 departmental action plans.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Vendor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award: A selection committee shall review the proposals submitted. After each proposal has been evaluated, short-listing procedures will narrow the list of candidates to the best qualified firms. These firms may then be invited to an interview, at which time each will be expected to conduct a presentation on its proposal and to answer questions from the selection committee. The City reserves the right to reject any or all proposals submitted, and to waive any informality in the proposals. The right is also reserved to award the contract where it appears to be in the best interest of the City of Danville and to negotiate with multiple

3.3 Evaluation:

Evaluation shall be completed using the link below rubric(s).

• 25-26-077-Evlauation for Strategic Plan Rubric_FINAL.xlsx

3.4 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole responsibility and authority for negotiating, placing, and when necessary, modifying each and every invitation to bid, purchase order or other award issued by the City of Danville. In the discharge of these responsibilities, the Director of Purchasing may be assisted by assigned buyers. No other City officer or employee is authorized to order supplies or services, enter into purchase negotiations, or in any way obligate the government of the City of Danville for any indebtedness. Any purchases contrary to these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of Proposals and appeal or protests, is governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the Procurement Code may be obtained by writing the City of Danville Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s website, Finance Department, Purchasing Division. The City of Danville does not discriminate against faith-based organizations.

https://danvilleva-my.sharepoint.com/:x:/g/personal/royalsw_danvilleva_gov/IQD3IlEIJMJFQKtoEajKudcNAUjDq14kZP2LzQQnCbUybHY?e=11IreM

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3.5 Method of Proposal Submission:

A. Proposals will not be accepted both electronically and on paper. Each must choose only one method of submission to avoid any confusion or duplication of entries. The latest dated and time stamped bid will be the only bid accepted and evaluated. No bid may be considered if received after the time shown on the title page. The allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must be sealed and marked in the lower left-hand corner R and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their Proposals electronically must ensure that they are registered on eVA at. https://eva.virginia.gov Proposals can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search RFP 25-26-077. When addenda are issued, suppliers that have submitted an electronic response will have to RESUBMIT their response to the latest version of the solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites, installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes must be initialed by the person signing the bid.

E. SCC Number Vendors organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so, required by Virginia Title 13.1 or Title 50 or as otherwise required by law. A Contactor organized or authorized to transact business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

3.6 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the particular work bid upon and that they have the financial resources to complete the proposed work. Failure on the part of any Bidder to carry out previous contracts satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely completion of this Project, may be deemed sufficient cause for disqualification of said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the experience, equipment and financial resources necessary for a timely and professional completion of this project.

https://eva.virginia.gov/

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C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.

3. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or maintenance of public highways, may withdraw his bid from consideration, if the price bid was substantially lower than the other Proposals due solely to a mistake therein, provided the bid was submitted in good faith and the mistake was a clerical mistake, as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents, and materials used in the preparation of the bid sought to be withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the following reasons:

1. Submitting more than one proposal from the same partnership, firm, or corporation under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified as bidders for any future work of the City until any such participating bidder has been reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

3.7 Proposals Binding 90 Days:

Unless otherwise specified, all formal Proposals submitted shall be binding for ninety

(90) calendar days following bid-opening date.

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3.8 Equal Employment:

During the performance of this contract, the Vendor agrees as follows:

A. The Vendor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Vendor. The Vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions for this non-discrimination clause.

B. The Vendor also shall not discriminate against any handicapped person in violation of any state or federal law or regulation and shall also post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this additional non-discrimination clause.

C. The Vendor, in all solicitations or advertisements for employees placed by or on behalf of the Vendor, will state that such Vendor is an equal opportunity employer.

D. Notices, advertisements, and solicitations placed in accordance with Federal law, rules or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

E. The Vendor will include the provisions of the foregoing paragraphs in every subcontract or purchase order over $10,000 so that the provisions will be binding upon each subVendor or vendor.

F. The Vendor will otherwise comply with all other applicable provisions of local, State, and

Federal law.

3.9 Drug Free Workplace:

During the performance of this contract, the Vendor agrees to:

A. Provide a drug-free workplace for the Vendor’s employees.

B. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Vendor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition.

C. State in all solicitations or advertisements for employees placed by or on behalf of the

Vendor that the Vendor maintains a drug-free workplace.

D. Include the provisions of the foregoing clauses in every subcontract or purchase order of or over $10,000, so that the provisions will be binding upon each subVendor or vendor. “Drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a Vendor in accordance with Chapter 43, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, 9 | P a g e possession or use of any controlled substance or marijuana during the performance of the contract. State law reference(s) - Authority, Code of Virginia § 2.2-4312

3.10 Insurance:

The Vendor shall not commence work under this contract until they have obtained all the insurance required hereunder and such insurance has been approved by the City; nor shall the Vendor allow any SubVendor to commence work on his subcontract until all similar insurance has been so obtained and approved. Approval of the insurance by the City shall not relieve or decrease the liability of the Vendor hereunder.

A. Worker's Compensation including Occupational Disease and Employer's Liability Insurance:

The Vendor shall take out and maintain during the life of this Contract Workers' Compensation and Employer's Liability Insurance for all of their employees to be engaged in work on the project under this contract in an amount no less than the minimum allowed by the State Corporation Commission, and in case of such work is sublet, the Vendor shall require the SubVendor similarly to provide Workers' Compensation and Employer's Liability Insurance for all of the latter's employees to be engaged in such work.

B. Comprehensive General Liability Insurance: The Vendor shall maintain during the life of this

Contract comprehensive general liability insurance as shall protect him, the City of Danville and its offices, agents and employees, and any SubVendors performing work covered by this Contract from claims for damage for personal injury, including death, as well as from claims for property damage, which may arise from operations under this Contract, whether such operations by himself or by any SubVendor, or by anyone directly or indirectly employed by either of them. The amount of such insurance shall not be less than a combination single limit of $1,000,000.00 per occurrence on bodily injury and property damage and $1,000,000.00 aggregate on completed operations. The comprehensive general liability insurance shall provide the following coverage:

C. Automobile liability insurance minimum combined single limits of $1,000,000.00 for any one person and subject to the same limit for each person, $1,000,000 on account of any one accident. This insurance shall include bodily injury and property damage for the following vehicles:

Owned Vehicles Non-owned Vehicles Hired Vehicles

D. Umbrella Policy. At the option of the Vendor, primary limits may be less than required, with an umbrella policy providing the additional limits needed. This form of insurance will be acceptable provided that the primary and umbrella policies both provide the insurance coverages herein required. However, any such umbrella policy must have minimum coverage limits of $3,000,000.00.

E. Professional Liability - $1,000,000.00 per occurrence

F. To the fullest extent permitted by law, a Waiver of Subrogation Clause shall be added to the

General Liability, Automobile, Excess or Umbrella and Workers Compensation policies in

10 | P a g e favor of the City of Danville and shall apply to it Owners officers, agents and employees, with respect to all Projects during the policy term.

G. Prior to commencement of Work on any individual Project, the Vendor shall submit a

Certificate of Insurance in favor of the City of Danville and an Additional Insured Endorsement (in a form acceptable to the City) as required hereunder. The Vendor’s Insurance policies shall provide for thirty (30) days' notice to City for cancellation or any change in coverage and be evidenced by the Certificate of Insurance. Copies of insurance policies shall promptly be made available to the City upon request.

H. The City of Danville, along with their respective officers, agents and employees, shall be named as additional insureds.

I. Certificate holder should read as follows:

The City of Danville 427 Patton Street Danville, VA 24541

3.11 Novation:

The Vendor shall not assign or transfer, whether by an Assignment or Novation, any of its rights, duties, benefits, obligations, liabilities or responsibilities under this Contract without the written consent of the City; provided, however, that assignments to banks, trust companies or other financial institutions for the purpose of securing bond may be made without the consent of the City. Assignment or Novation of this Contract shall not be valid unless the Assignment or Novation expressly provides that the assignment of any of the Vendor's rights or benefits under the Contract is subject to a prior lien for labor performed, services rendered and materials, tools and equipment supplied for the performance of the work under this Contract in favor of all persons, firms or corporations rendering such labor or services or supplying such materials, tools and equipment.

3.12 Observance of Laws:

The Vendor at all times shall observe and comply with all Federal, State and City laws, bylaws, ordinances and regulations in any manner affecting the conduct of the work or applying to employees on the project, as well as all orders or decrees which have been promulgated or enacted, by any legal bodies or tribunals having authority or jurisdiction over the work materials, employees or contract. The Vendor does not and shall not during the performance of the contract for goods and services in the Commonwealth; knowingly employs an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. Vendor shall prohibit the use of forced or indentured child labor in the performance of the contract and requiring that the Vendor include such prohibition in every subcontract or purchase order that exceeds $10,000, so that the prohibition will be binding upon each subVendor or vendor.

Vendor agrees that all information technology (IT), including web-based applications, software, and digital content, provided under this contract must conform to the Revised Section 508 Standards (29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA success criteria.

Vendor shall provide a completed Voluntary Product Accessibility Template (VPAT/ACR) and a Vendor Accessibility Roadmap, demonstrating compliance prior to final acceptance.

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3.13 Performance:

In case of default by the Vendor, the City may procure the commodity or services from other sources and hold the Vendor responsible for any excess costs occasioned thereby.

3.14 Specifications and Product Description:

When brand names, model numbers, trade names, catalog number or cuts are listed, they are, unless otherwise specified, included for the purpose of furnishing bidders with information concerning the style, type or kind of article desired and a bidder may offer an article which he certifies to be equal in quality, performance and other essential characteristics. Any available printed material or literature which describes the product being offered for sale shall be included with the bid. The City shall be the sole judge of suitability of substitutes offered. When a formal numbered specification is referred to in this invitation, no deviation will be permitted, and the bidder will be required to furnish articles in conformity with that specification.

3.15 Subcontracts:

A. No proposed subVendor shall be disapproved by the City except for cause.

B. The Vendor shall be as fully responsible to the City for the acts and omissions of his subVendors, and of persons either directly or indirectly employed by them as he is for the acts and omissions of persons directly employed by them.

C. The Vendor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to require compliance by each subVendor with the applicable provisions of the Contract for the improvements embraced in this Contract.

D. Nothing contained in the Contract shall create any contractual relation between any subVendor and the City.

3.16 Suspension of Work:

The work may be suspended by the City when deemed in the best interest of the City.

3.17 Termination:

If the Vendor fails to begin the work under this contract within the time specified, of fails to perform the work with sufficient workmen and equipment or with sufficient materials to insure the completion of said work within the specified time, or shall perform the work in an unsatisfactory manner, or shall neglect or refuse to remove materials or perform anew such work as shall discontinue the prosecution of the work, or if the Vendor shall become insolvent or be declared bankrupt, or shall commit any act of bankruptcy or insolvency, or shall make an assignment for the benefit of creditors, or from any other cause whatsoever shall not carry out the work in an acceptable manner, the City shall give notice in writing to the Vendor and his surety of such failure, delay, neglect, refusal, or default, specifying the same and if the Vendor, within a period of seven

12 | P a g e days after such notice, shall not proceed in accordance therewith, then the City Manager acting for and on behalf of the City shall, upon receipt of a written certificate from the Engineer of the fact of such failure, delay, neglect, refusal, or default and of failure of the Vendor to comply with such notice, have full power and authority to declare the forfeiture of this contract, and to forfeit the rights of the Vendor in this contract, and the City Manager at this option may call upon the surety to complete the work in accordance with the terms of this contract or may have the City take over the terms of this contract or may have the City take over the work, including any or all materials and equipment on the ground as may be suitable and acceptable to the City and may complete the work by or on its own employees, or may enter into a new contract for the completion of the work, or may use such other methods as in the opinion of the City Manager shall be required for the completion of the work in an acceptable manner. All costs and charges incurred by the City, together with the cost of completing the work, shall be deducted from any monies due or which may become due on this contract. In case the expense so incurred by the City shall be less than the sum which would have been payable under this contract if it had been completed by the Vendor and had not been forfeited by the City, then the Vendor shall be entitled to receive the difference, subject to any claims of liens thereon which may have been filed with the City or any prior assignment filed with it. In case such expense shall exceed the sum which would have been payable under this contract, the Vendor and the surety shall be liable and shall pay the City the amount of such excess.

3.18 Work Changes:

A. The City without invalidating the contract, and without notice to any surety, may order changes in the work within the general scope of the contract consisting of additions, deletions or other revisions, providing the total amount added or eliminated does not exceed twenty-five percent (25%) of the total contract price, or $50,000, whichever is greater. All such changes in the work shall be authorized by change order and shall be executed under the applicable conditions of the contract documents.

B. The cost or credit to the City resulting from a change in the work shall be determined by unit prices subsequently agreed upon or by mutual acceptance of a lump sum properly itemized, or on the basis of cost of Work plus a Vendors Fee for overhead and profit as determined below.

C. Should concealed conditions encountered in the performance of the work below the surface of the ground or hidden in existing structures be at variance with the conditions indicated by the contract documents, the contract price may be equitably adjusted by change order upon claim by either party and approval of the other party, made within either party and approval of the other party, made within twenty (20) days after the first observance of the conditions.

D. The Vendor shall promptly, and before such conditions are disturbed, notify the Project

Manager in writing of: (a) subsurface or latent physical conditions at the site differing materially from those indicated in this contract, or (b) unknown physical conditions at the site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this contract. The Project Manager shall promptly investigate the conditions, and if they find that such conditions do so materially differ and cause an increase or decrease in the Vendor's cost of, or the time

13 | P a g e required for, performance of this contract, and equitable adjustment shall be made and the contract modified in writing accordingly. Any claim of the Vendor for adjustment hereunder shall not be allowed unless they have given notice as above required; or unless the Project Manager grants a further period of time before the date of final payment under the contract.

4.0 THE PROPOSER AGREES:

1. The City, in protecting its best interest, reserves the right to reject any or all proposals or waive any defects in favor of the City. Any changes, erasures, deletions in the unit or lump sum prices above, modifications in the bid form, or alternate proposals not specified in the bid proposal shall make the proposal irregular and subject to rejection.

2. All quantities listed above are estimates only and the City reserves the right to raise, lower, or eliminate any quantity or item and in any case the unit or lump sum prices shall be used in determining partial or final payment.

3. If awarded the contract, to execute and deliver to the City within ten (10) consecutive calendar days after their receipt of the contract documents, a satisfactory Performance Bond and Labor & Material Bond, as required, in the amount of one hundred percent (100%) of the contract amount along with the signed agreement.

4. In case of failure on their part to execute the said agreement within ten (10) consecutive calendar days after receipt of the contract documents, the monies payable by the Security accompanying this bid shall be paid to the City of Danville, Virginia, as liquidated damages for such failure; otherwise, the Security accompanying this bid shall be returned to the Bidder.

5. The work under this contract shall commence not later than five (5) consecutive calendar days after the date of a written Notice to Proceed is given by the City to the Vendor.

6. This proposal is subject to acceptance within a period of ninety (90) days from the date of this bid.

5.0 Additional Documents

• RFP-25-26-077-Strategic Planning Scope 2026_FINAL.docx https://danvilleva-my.sharepoint.com/:w:/g/personal/royalsw_danvilleva_gov/IQDnoKjIj1jOTpyIr4JmSTw7AYa4aqCj7UT8_easrOReIpM?e=qyWtWV

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THE PROPOSER FURTHER AGREES:

• I agree to abide by all conditions of this Proposal and that I am authorized to sign this Proposal.

• The accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under Title 18.2, Chapter 12, 498.4 of the Code of Virginia, 1950 as amended. Furthermore, I understand that fraud and unlawful collusion are crimes under the Virginia Governmental Frauds Act, the Virginia Government Bid Rigging Act, the Virginia Antitrust Act, and Federal Law, and can result in fines, prison sentences, and civil damage awards.

• The accompanying proposal is in compliance with the State and Local Government Conflict of Interests Act 2.2-3100, supplemented by Article 6, 2.2-4367-69 of the Code of Virginia. Specifically, no City of Danville employee, City of Danville employee’s partner, or any member of the City of Danville employee’s immediate family holds a position with the offeror such as an officer, director, trustee, partner or the like, or is employed in a capacity involving personal and substantial participation in the procurement transaction or owns or controls an interest of more than five percent.

To receive consideration for the award, this signature sheet must be returned to the Purchasing Department as it shall be a part of your response.

Legal Company Name __________________________________________________

Address: _____________________________________________________________

Federal Tax ID Number:

Registered as a Vendor under Chapter 175E, Section 4539(117), Code of Virginia as amended by Chapter 404, Act of Assembly, 1944, Certificate No.

City of Danville Business License: ___________________________________

Virginia SCC registration No. _____________________________________________

Signature of Authorized Representative: ____________________________________

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Typed Name and Title:

Please provide the primary contact person with questions and concerns related to this project:

Contact Name and Title: _______________________________________________

Date: _________________________ E-mail Address_________________________

Phone No.: _____________________ Fax No.: __________________________

We hereby provide the following information to the City of Danville, VA purchasing department regarding our business. We understand that it is provided for statistical purposes only and all firms submitting proposals will receive equal consideration.

Minority-Owned Business: YES NO City of Danville Business: YES NO

Women-Owned Business: YES NO Small Business YES NO

Service-Disabled Veteran-Owned Business: YES NO

0BREQUESTS FOR PROPOSALS