RFP 19-007-610 RESA Website Please see Addendum #3 & 4

Wayne County Regional Educational Service Agency (WCRESA) is soliciting proposals through RFP #19-007-601 for comprehensive website development, deployment, and ongoing maintenance services. The procurement seeks a vendor to redesign and manage the agency's website with specific technical requirements, including a robust content management system, WCAG 2.0 AA level accessibility compliance, high-quality search functionality, and responsive mobile-friendly design. Key deliverables include integration with WisdomWhere event software, staff directory functionality, webform capabilities, and Google Analytics integration. Preferred additional features include automated ADA compliance scans, mobile applications for iOS and Android, and push notification capabilities. The procurement timeline includes a mandatory pre-bid meeting held on February 4, 2019, with proposal submissions due by February 22, 2019, at 12:00 PM EST. Supplier presentations are scheduled for March 2019, with contractor selection also planned for that month. The contract term is three years with one optional one-year renewal, with a project start date of July 1, 2019. Evaluation criteria will focus on the most advantageous proposal, considering technical capabilities, integration potential, accessibility compliance, and overall project approach.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, but does indicate a preference for U.S.-based vendors who can provide consistent communication during Wayne RESA business hours. While international vendors will be considered, the agency prioritizes vendors able to offer robust local support. The current website infrastructure includes MailChimp for email management and WisdomWhere for event management, both of which require seamless integration with the new website platform. Vendors must provide detailed pricing for initial website development and annual maintenance fees, though no specific budget range is disclosed in the documentation. Insurance requirements are stringent, mandating workers' compensation coverage, commercial general liability of $1 million per occurrence, and automobile liability coverage. The final contract award is contingent upon approval from the WCRESA Board of Education, and the agency emphasizes that while price is a factor, it is not the sole determinant in vendor selection. The existing website demonstrates significant traffic, ranging between 29,000-190,000 sessions per month based on Google Analytics data from February 2018 to January 2019.