RFI 27-05490 for AWS RI Optimization Tool

The Executive Office of Technology Services and Security (EOTSS) of the Commonwealth of Massachusetts is conducting market research through RFI 27-05490 to identify an automated software or Software-as-a-Service solution for continuous optimization of Amazon Web Services Relational Database Service Reserved Instances, with responses due August 21, 2026 at 3:00 p.m. Eastern Time. This RFI carries no set-aside or preference and is open to any willing bidder; responding is entirely voluntary, and the Commonwealth makes no commitment to issue a subsequent solicitation or award a contract.

The solution must provide continuous, algorithmic management and optimization of AWS RDS Reserved Instances to reduce monthly cloud expenditures. EOTSS specifies target financial outcomes: reduction in AWS RDS compute costs, Reserved Instance coverage of 80% or higher, utilization exceeding 95%, positive return on investment within six months, and an Estimate Savings Rate over 35%. The tool must support automation with minimal manual intervention, governance controls with approval workflows and audit trails, real-time dashboards and executive reporting, and technical integration with AWS Organizations and Cost Explorer. Risk reduction through improved forecasting and automated alerts is required.

Responses must address compliance with Commonwealth Enterprise Information Security Standards and Policies, Digital Accessibility Standards aligned with WCAG 2.1 Level A and AA, and the EOTSS Generative Artificial Intelligence Policy. The RFI solicits information across twelve areas: company background, solution overview, functional capabilities, governance controls, reporting and analytics, integration capabilities, security measures, implementation requirements, licensing and pricing, customer success examples, product roadmaps, and maintenance and support offerings.

Bidder questions are due August 10, 2026, with Commonwealth responses estimated for August 14, 2026. No bidders conference or site visit is required. The RFI does not commit the Commonwealth to reimburse response preparation costs, and all responses become public record under Massachusetts General Law.