RFB: Meter Connect Supplies

The City of Mission, Texas is requesting sealed bids for meter connect supplies across fifty-seven line items with bids due September 30, 2026 at 2:00 p.m. Central Standard Time under RFB 26-653-09-30.

The scope covers polyethylene tubing in 1-inch, 2-inch, and 3-inch sizes; meter couplings; compression angle stops; brass nipples; flanges; adapters; valves; saddles; meter boxes with lids; and rubber gaskets. Estimated quantities range from five units for specialty items to 1,500 units for composite meter box lids. The successful bidder must provide pricing for all fifty-seven line items without exception on a firm fixed unit price basis; all freight, shipping, handling, and delivery charges must be included in quoted unit prices. Pricing is quoted F.O.B. Mission, Texas, or with guaranteed exact delivery costs specified; state sales tax is excluded.

The contract term is one year from the date of award, with an option for the City to exercise one additional one-year renewal contingent upon mutual agreement, resulting in a maximum contract duration of two years. The City intends to issue a single purchase order to the awarded vendor with partial orders called in on an as-needed basis until quantities and dollar amounts are exhausted; this is not a one-time delivery contract. Bidders may propose a maximum percentage of escalation for the first-year renewal term; if no percentage is specified, zero percent escalation will be assumed.

Delivery must be completed within a timeframe specified by the bidder following receipt of a purchase order; failure to specify results in a ten-calendar-day default delivery obligation. The City requires Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability of $1,000,000, and Workers' Compensation per Texas statutory limits, all naming the City as an additional insured. Bid opening will be conducted virtually via Zoom. The City reserves the right to award to the lowest responsive and responsible bidder. No pre-bid conference has been scheduled.