RFB-205-25 DOC GRCC Fire Alarm Upgrade

The Commonwealth of Kentucky's Department of Corrections is seeking bids for RFB-205-25, a comprehensive fire alarm system upgrade project at the Green River Correctional Complex (GRCC) in Central City, Montgomery County. The procurement involves a complete replacement of the campus-wide fire alarm system, which includes removing existing fire alarm devices, control panels, and circuits, and installing a new addressable fire alarm system with initiating and control devices, software, and associated components. Additionally, the project requires constructing an underground fiber-optic circuit to interconnect building fire alarm systems across all buildings and structures inside and outside the GRCC security boundary. A mandatory site visit was conducted on 04/02/2025 at 10:00 AM Central Time, with participants required to complete NCIC background and Central Registry checks. Electronic bid submission is mandatory through the Commonwealth's eProcurement system, with bids due on 04/24/2025 at 1:30 PM Eastern Time. Bidders must register in the Vendor Self Service (VSS) system and submit a combined PDF of the Official Bid Document and Bid Bond. A public bid reading will be conducted via conference call on the bid opening date, and contractors must prepare and submit a detailed work schedule demonstrating their ability to coordinate project activities with GRCC operations.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Project documents and specifications are available at no cost through the Kentucky State Plan Room website, with optional paid hard copies available. The solicitation allows for alternative fire alarm system manufacturers that meet specified performance criteria, indicating some flexibility in technical specifications. While specific budget ranges are not detailed in the provided documents, the comprehensive nature of the project suggests a substantial investment in upgrading the correctional complex's fire safety infrastructure. Contractors will be responsible for site-specific logistical requirements, including confirming site access, providing water sources, and removing equipment daily. The project will require precise coordination, with the addenda indicating that each building within the security fence can be without a fire alarm system for up to 10 working days during implementation. Bidders must demonstrate technical expertise in electrical systems, fire alarm technologies, and the ability to work within a secure correctional facility environment.