Resurfacing - Pavement Management Services 2026
Closed State & local contract opportunity Posted
- Solicitation number
- RFQ032550
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from columbus.bonfirehub.com. Updated .
About this opportunity
The City of Columbus Department of Public Service is issuing a Request for Proposal (RFP032550) for professional pavement management services to conduct an automated pavement condition survey of the city's approximately 2,225 centerline miles of roadway network. The procurement seeks to obtain Pavement Condition Index (PCI) ratings per ASTM D6433 standards, digital HD imagery at 25-foot intervals, structural index numbers for roadway segments, and integration of collected data into the city's Asset Information Management System (AIMS) and Pavement Management System (PMS). The scope includes surveying approximately 500 miles of arterial and collector roadways in both directions and approximately 1,725 miles of local roadways in a single direction, with specialized methodology for approximately 35 centerline miles of brick roads. Data collection must occur during daylight hours on dry pavement and be completed by October 2, 2026. Proposals are limited to 12 pages and must be submitted electronically through the Bonfire portal at https://columbus.bonfirehub.com/login by May 6, 2026 at 10:00 a.m. Eastern Time, with questions due by April 24, 2026. The selected consultant will be required to attend a scope meeting anticipated for May 29, 2026. Evaluation criteria include location of lead offeror (10 points maximum), Project Manager qualifications (20 points maximum), Project Team composition and experience (25 points maximum), past performance (25 points maximum), and understanding of project approach (20 points maximum). Consultants must demonstrate a minimum of five years' experience performing automated pavement condition assessments at state and local levels and possess valid City of Columbus contract compliance certification and ODOT prequalification before contract execution.
There are no Minority Business Enterprise (MBE) or Women Business Enterprise (WBE) goals assigned to this solicitation, with no set-aside restrictions limiting eligible respondents. All proposers, including prime contractors and subcontractors, must be registered vendors with the City of Columbus and contract compliant at the time of contract execution. No bonds or prevailing wage requirements apply to this solicitation. The consultant must identify all sub-consultants and specify the percentage of contract dollars allocated to each firm. The selected consultant will be required to integrate deliverables into the city's existing Asset Information Management System (AIMS) and Pavement Management System (PMS) infrastructure. The maximum contract amount is $950,000, funded through Capital Improvement Project No. 530282-962026, with payment made through progress payment invoicing based on estimated project completion percentage using NET 30 payment terms upon receipt of properly prepared invoices. The contract term extends through project completion with follow-up technical support required, with City Council legislation expected in June 2026 and a Notice to Proceed anticipated in July 2026.
Opportunity text
1.1 Scope: The City of Columbus, Department of Public Service is receiving proposals until May 6, 2026 at 10:00 A.M. local time, for professional services for the Pavement Management Services 2026 RFP. Proposals are being received electronically by the Department of Public Service, Office of Support Services via Bonfire at https://columbus.bonfirehub.com/login. In order to properly maintain the City's pavement infrastructure, it is necessary to use a pavement management system as a network level planning tool for roadway maintenance activities that support the concepts of a pavement preservation program. This project consists of performing the automated pavement condition survey of the City's roadway network using the ASTM standardized method (PCI) which will be used by the pavement management system; obtaining roadway network pavement types and dimensions; and obtaining images. All questions concerning the RFP are to be sent to capitalprojects@columbus.gov. The last day to submit questions will be specified in the RFP; phone calls will not be accepted. Responses will be posted on Bonfire at https://columbus.bonfirehub.com/login as an addendum. A pre-proposal meeting will not be held. Notice of published addenda will be posted on the City's Vendor Services web site and all addenda will be posted on Bonfire at https://columbus.bonfirehub.com/login. The selected Consultant shall attend a scope meeting anticipated to be held on/about two weeks after proposals are due. The projected scope date will be specified in the RFP. If the Project Manager is not available, the Consultant may designate an alternate to attend in their place. 1.2 Classification: All proposal documents (Request for Proposal, reference documents, addenda, etc.) will be available for review and download on Bonfire at https://columbus.bonfirehub.com/login after the RFP is advertised. Firms must meet the mandatory requirements stated in the RFP for a proposal to be considered for contract award. 1.3 Bonfire: If you do not have an account with Bonfire and you would like to review project information or submit a proposal, you will need to register for an account. Go to https://columbus.bonfirehub.com/login in order to sign up. The following are the evaluation criteria that will be used for this RFP: • Location of Lead Offeror (Maximum 10 points) • Project Manager (Maximum 20 points) • Project Team (Maximum 25 points) • Past Performance (Maximum 25 points) • Understanding of Project/Project Approach (Maximum 20 points) 1.4 Vendor Registration: Vendors must register on the Vendor Services portal before doing business with the City of Columbus and becoming Minority or Women Business Enterprise (MBE/WBE) certified. To get registered, please visit the following link: https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources. After vendor registration, you will receive an email inviting you to complete the required Contract Compliance (EBO) Questionnaire. Vendors must be contract compliant in order to do business with the City of Columbus. To get compliant, please visit the following link: https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources. To complete our online certification application, track the status of your application and receive a copy of your certification approval letter, visit: https://columbus.diversitycompliance.com/. For more certification information or questions, contact us at: DiversityCertifications@columbus.gov. For additional inquiries, contact the Office of Diversity and Inclusion at: odi@columbus.gov. A debriefing session is available to all professional services prime consultants who are unsuccessful in responding to this solicitation for request for proposals. A request for a debriefing session must be submitted via email at capitalprojects@columbus.gov within thirty days following the contract award.
Files
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity