Request for Trailer Bids

Essexville Hampton Public Schools, located in Bay County, Michigan, issued a Request for Proposals (RFP) for the purchase of one enclosed cargo trailer to support concession operations. The procurement seeks an 8.5' x 24' enclosed trailer with a V-nose configuration, electric brake axles, 78-inch interior height, plywood walls and floors, and a rear ramp as baseline specifications. The RFP, released on February 13, 2018, includes numerous customizable upgrade options such as door relocation, rear cargo doors, extended tongue, generator box, upgraded axles, concession windows, serving trays, interior cabinetry, electrical and plumbing systems, air conditioning units, propane systems, awnings, and fire suppression systems. Contractors must provide detailed pricing for the base trailer and each requested upgrade option. Sealed bid proposals were due by 11:00 AM on February 27, 2018, at the office of the Superintendent located at 303 Pine Street, Essexville, Michigan 48732, with public opening and reading of proposals scheduled for the same date at the Mark Jaffe Administration Building. Two copies of complete proposals were required, and the District reserved the right to award the contract to the lowest responsible bidder. All proposals required submission of a sworn and notarized familial disclosure statement and an Iran Economic Sanctions Act certification, and the selected contractor must provide a minimum five-year limited manufacturer's warranty on all design, materials, and workmanship with delivery to the 48732 zip code.

The RFP documentation does not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types. No incumbent vendors or current contractors were identified in the procurement documents. The selected contractor must obtain a bid bond equal to five percent of total capital costs and may be required to provide performance and payment bonds covering 100 percent of project costs. General liability and professional liability insurance must be maintained for at least 12 months beyond project completion, with at least 60 days' prior written notice required for any cancellation or reduction of coverage. The RFP does not specify an overall budget range or estimated award value, requiring bidders to propose pricing based on the specified baseline trailer configuration and selected upgrade options.