Request for Registrar Services

The Hawaii State Foundation on Culture and the Arts is requesting proposals for registrar services supporting the upkeep, maintenance, and review of the Art in Public Places Collection, with proposals due October 12, 2026.

The contract runs from October 16, 2026, through October 15, 2027, with no renewal options. The scope encompasses professional collections management and registration support to maintain accountability, documentation, preservation, and accessibility of the state's Art in Public Places Collection. Core deliverables include updating collections documentation, maintaining collection records, assisting with inventory and registration activities, supporting acquisitions and accessioning, and revising the APP Collections Management Policy to reflect current museum standards and state procedures.

Minimum qualifications require a Bachelor's degree in Museum Studies, Museum Administration, Public History, Art History, Library and Information Science, or a closely related field; a minimum of five years of professional experience in museum collections management, registration, or collections care; demonstrated knowledge of museum collections management standards and best practices from the American Alliance of Museums and Association of Registrars and Collections Specialists; and experience with collections management databases, accession records, and museum object handling and documentation. Bidders must be registered and compliant on Hawaii Compliance Express (HCE) before contract award.

Proposal submission requires a Cover Form, Qualifications Form, Budget Form, Professional References Form, and Portfolio/Experience documentation. Contractors must submit a single, all-inclusive total lump sum bid and provide monthly invoices following each month of completed work. Proposals are submitted via HIePro. The contract is subject to Hawaii's General Conditions template (AG-008 103D), which requires tax clearance certificates, certificates of compliance and good standing from the Hawaii Department of Labor and Industrial Relations and Department of Commerce and Consumer Affairs (current within six months), and maintenance of a general excise tax license. The State retains complete ownership of all work product and exclusive copyright rights.