Request for quote

The State of Idaho's Office of Information Technology Services (ITS), through the Division of Purchasing (DOP), is soliciting quotes for an annual subscription to Phone Provisioning Management Software (PPMS) for a one-year contract with four optional renewal years. Specifically, the procurement is seeking PowerIQ Datacenter Infrastructure Management (DCIM) and dcTrack software by Sunbird or an equivalent solution to manage the state's data center environment, including remote and agency-specific equipment monitoring of physical infrastructure and environmental variables. The selected vendor must provide implementation and migration services if offering a product other than PowerIQ DCIM and dcTrack, and deliver the software subscription within one business day of contract purchase. The software must support tracking 45 racks and 200 devices, with comprehensive capabilities for infrastructure management. Quotes are due by January 23, 2024, and the award will be made to the responsive, responsible vendor with the lowest fully burdened total cost, which must include software, training, and FOB destination delivery. Pricing must remain firm for six months, with potential adjustments twice annually limited to industry-wide increases, and billing will be annual with license count details.

No specific set-aside designations or restrictions on vendor types were explicitly outlined in the procurement documents. The existing infrastructure requirements indicate the need for software that can integrate with current data center tracking systems and potentially existing Azure AD and multi-factor authentication platforms. While no incumbent vendor was mentioned, the state requires the selected vendor to provide robust administrative controls, implementation services, and training. The procurement documents suggest an anticipated contract value around the software and services needed to support 45 racks and 200 devices, with billing to be conducted annually. Insurance requirements are comprehensive, mandating commercial general liability, commercial automobile liability, workers compensation, and employer's liability insurance with specific coverage limits. The state of Idaho and Kootenai County will be the primary jurisdictions served by this contract, with the potential for broader deployment across state technology infrastructure.