RFQ_Event 206 Microsoft eLearning Tools.docx
DOCX document 39 KB Posted
- Attached to
- REQUEST FOR QUOTE
- Solicitation number
- 259
- Issued by
- Kootenai County, Idaho
About this file
This document is a Request for Quote (RFQ) issued by the Idaho Division of Purchasing on behalf of the Information Technology Services (ITS) department for Microsoft eLearning tools. ITS is requesting quotes for a cloud-based video training library for end-users of Microsoft 365 (M365). The requirements include an off-the-shelf SaaS solution with a per-user rate based on a minimum of 2,500 licenses, dynamic e-learning modules that are updated as technology is updated, a collated library of short trainings, reporting capabilities, and administration features such as customizable learning paths and SSO. Quotes are due by 5:00 pm MT on 1/10/2023, with delivery and installation required within 30 days after receipt of order. The contract will be awarded to the responsive and responsible vendor with the lowest total cost, with an initial term of one year and four optional renewal years.
The RFQ includes a pricing sheet that vendors must complete, with line items for the annual SaaS subscription cost per user for the initial year and four optional renewal years. Vendors must indicate if they can meet the delivery timeline, and provide an explanation if a longer delivery time is required. The State of Idaho reserves the right to award the contract to the vendor with the lowest total cost.
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Text version
Information Technology Services (ITS) RFQ Event 206 Microsoft eLearning Tools
Purpose Information Technology Services (ITS) is requesting quotes for Microsoft eLearning Tools, as further detailed below.
The contact for this RFQ is:
Jonathan Gray, Buyer Division of Purchasing Phone: (208) 332-1615 E-mail: Jonathan.gray@adm.idaho.gov
Background ITS is looking for a Cloud Based video training library for end-users of M365.
Time lines Quotes Due by 5:00 p.m. MT on 1/10/2023
Delivered and Installed within Thirty (30) days after ARO (after receipt of order)
Requirements
4.1 M365 video training must include below.
4.1.1 Off the shelf solution, SaaS (software as a service).
4.1.2 A per user rate based on minimum purchase of 2500 Licenses.
4.1.3 Must not cap maximum users
4.1.4 Dynamic e-learning modules.
4.1.5 Update content as technology updates.
4.1.6 Collated library of small bite size trainings averaging no more than 15 minutes per video.
4.1.7 Organized by Microsoft product, capability, learning path, and keyword search.
4.1.8 Provide a user portal that makes assigned and recommended trainings easily available.
4.2 Reporting must include below.
4.2.1 Produce analytics with visual graph representations for users and groups of users.
4.2.2 Include percentage of use.
4.2.3 Exportable to excel or csv files.
4.2.4 Automated scheduling of reports preferred.
4.3 Administration must include below
4.3.1 Customize learning paths to meet agency needs.
4.3.2 Communication campaign capability.
4.3.3 SSO (Single Sign On) capability.
4.3.4 Synchronizes users with Azure AD.
4.3.5 Ability to group users based on profile attributes.
Delivery Contractor must deliver Software electronically, on or before 03/01/2024 or as coordinated with the Agency contact. ITS contact for delivery is:
Agency Contact Names: Kevin Heesch Phone: 208-605-4000 E-mail: kevin.heesch@its.idaho.gov
Award Basis and Term Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on IPRO LUMA
The term of the resulting contract will be one (1) year, with optional renewals for four (4) years, upon mutual agreement of the parties.
Response Enter your Total Cost under lines in IPRO (IPRO LOGIN Powered by LUMA), so that it is received by Idaho Division of Purchasing prior to deadline established above
Quotes must include all Required Submittal Items (See below).
| List of Attachments |
| Required Submittal Items |
State of Idaho Signature Page
State of Idaho Signature Page Manufacturer Warranty Information
Exhibit B RFQ Event 206 Microsoft eLearning Tools Price Sheet
This Price Sheet must be submitted with your quote through the Idaho eProcurement System (IPRO).
Name of Vendor:
Provide your Unit Cost for each line item and calculate your Total Cost for the Software, meeting the specifications outlined in the Section 4. Your Total Cost must be fully burdened to include all costs associated with providing the Software, including electronic delivery to Office of Information Technology Services.
| DESCRIPTION |
| UOM |
| SUBSCRIPTION COST PER UOM |
| ESTIMATED QUANTITY |
| TOTAL COST |
| Year 1: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 1: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 2: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 3: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 4: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
If awarded the contract, will you meet the timeline for delivery specified in Paragraph 3 of this RFQ?
YES *NO
*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:
Provide your approximate delivery: days ARO
Company Name:
Contact Name/Phone:
Contact E-mail:
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