Request for proposals 2026-2027 snow plowing services

The Town of Orange, Connecticut is requesting proposals for truck rentals with drivers for its 2026-2027 winter snow removal program, with proposals due October 1, 2026 at 10:00 a.m. Contractors must be located within 25 miles of the Orange Highway Garage and maintain vehicles capable of beginning service within one hour of notification.

Contractors may propose up to three trucks each, classified as either small (Mason dump) trucks or large trucks. Each truck must be equipped with a plow, spreader unit, and operator. All drivers must hold valid Connecticut Commercial Driver's Licenses and participate in DOT-approved drug and alcohol testing programs. Contractors bear all costs for repairs, fuel, insurance, and taxes and must maintain comprehensive insurance including $1 million general liability per occurrence, $1 million auto liability combined single limit, and $1 million umbrella coverage, naming the Town as additional insured.

Pricing is fixed at $295.00 per hour per small truck and $375.00 per hour per large truck, inclusive of operator and equipment. A minimum seasonal guarantee of $4,000 per small truck and $5,000 per large truck applies for trucks ready November 1, 2026, with a minimum of four hours' pay per service call. Contractors forfeit the guarantee if they decline work when called out. Late response penalties of $200 per hour per truck apply for delays exceeding two hours.

The contract term runs November 1, 2026 through April 30, 2027, with the award decision scheduled for October 14, 2026 at a Board of Selectmen meeting. The Town reserves the right to consider contractor residency and proximity to the Highway Garage in its selection decision. Questions should be submitted by email to bbrinton@orange-ct.gov or by telephone to Antoinette Faustini at 203-891-4718. Vehicle inspections will be scheduled with the Orange Highway Department prior to contract commencement.