38917_Sep_28_26_solicitation_doc.pdf

This is a Request for Proposals (RFP) solicitation issued by the Town of Orange, Connecticut for truck rentals with drivers to support its 2026-2027 winter snow removal program. The Town is seeking contractors to provide up to three trucks each, classified as either small (Mason dump) trucks or large trucks, with each unit equipped with a plow, spreader unit, and operator. Proposals must be submitted by October 1, 2026 at 10:00 a.m., with an award decision scheduled for October 14, 2026 at a Board of Selectmen meeting. The contract term runs from November 1, 2026 through April 30, 2027. Contractors must be located within 25 miles of the Orange Highway Garage and maintain vehicles capable of beginning service within one hour of notification. All drivers must hold valid Connecticut Commercial Driver's Licenses and participate in DOT-approved drug and alcohol testing programs.

Pricing is fixed at $295.00 per hour for small trucks and $375.00 per hour for large trucks, inclusive of operator and equipment, with a minimum seasonal guarantee of $4,000 per small truck and $5,000 per large truck for trucks ready by November 1, 2026. A minimum of four hours' pay per service call applies, and contractors forfeit the guarantee if they decline work when called out. Late response penalties of $200 per hour per truck apply for delays exceeding two hours. Contractors bear all costs for repairs, fuel, insurance, and taxes and must maintain comprehensive insurance including $1 million general liability per occurrence, $1 million auto liability combined single limit, and $1 million umbrella coverage, naming the Town as additional insured. Vehicle inspections will be scheduled with the Orange Highway Department prior to contract commencement. Questions should be directed to Antoinette Faustini at 203-891-4718 or bbrinton@orange-ct.gov.