Request for Proposal (RFP) for Project Management Services

The State of Missouri Office of Administration is requesting proposals for project management services supporting the MOVERS enterprise resource planning system implementation, with proposals due August 14, 2026 at 2:00 PM Central Time via MissouriBUYS (Solicitation STATE 0000000497SL). This is a replan engagement following independent assessment of the legacy system modernization effort.

The scope encompasses comprehensive program and project management oversight for Oracle Fusion Cloud ERP implementation across four phased releases (Recruit/Core HR, Financial/operational modules, HCM/payroll, and Narrative Reporting) supporting Executive, Judicial, and Legislative agencies statewide. The contractor must staff a dedicated on-site team in Jefferson City working 7:00 AM to 5:00 PM CST: one full-time Project Director (PMP certified, 12 years experience, 3 years in PMO leadership), minimum four full-time Project Managers (7 years ERP experience, PMP preferred), one full-time Testing Manager, and one full-time Scribe. Core responsibilities include schedule tracking, performance management, budget support, risk and issue management, cross-functional coordination, and governance support. All personnel require nationwide fingerprint-based background checks and Office of Cyber Security training at contractor expense.

Amendment 01 (issued August 5, 2026) added mandatory AI disclosure requirements: contractors must disclose any AI, machine learning, or automated decision-making technologies prior to use and are prohibited from using state data to train AI models; compliance with NIST AI Risk Management Framework 1.0 is required.

The contract runs from the effective date through June 30, 2028 with two optional one-year renewal periods at the state's discretion. Pricing is firm fixed on Exhibit B using hourly rates for all deliverables and ad hoc reporting services. The contractor must have been in business for ten years with seven years in public-sector project management services and must demonstrate completion of at least three complex ERP projects within seven years for comparable public-sector entities (minimum $4 billion annual budget, 10,000 full-time employees). Contractors must be registered in MissouriBUYS at "Prospective" or "Spend Authorized" status to submit and must achieve "Approved" status with "Spend Authorized" registration for award consideration.

The contractor is prohibited from conflicts of interest with existing MOVERS partners: Accenture (implementation), Mythics (software vendor), Guidehouse (Secondary IV&V), and their subcontractors. Liquidated damages apply: $25,000 for unauthorized removal of key personnel; $1,000 per business day for failure to replace key personnel within 15 calendar days. Contact: Brent Dixon, (573) 751-4903, Brent.Dixon@oa.mo.gov.