Request for Proposal for Engineering Services

The City of Waycross, Georgia is issuing a Request for Proposals to select an engineering firm to provide comprehensive pre- and post-award services for community and economic development projects addressing public infrastructure improvements in water, sewer, street paving, and drainage systems. The scope of work encompasses preliminary engineering reports, planning, design, cost estimating, bidding, contracting, construction oversight, quality control, and project closeout, with mandatory requirements to obtain and maintain Build America Buy America (CDBG) documentation and manufacturer certifications throughout construction and transfer them to the grant recipient with firm certification at project completion. The City anticipates seeking federal and state funding through the Georgia Department of Community Affairs under multiple programs including Community Development Block Grant (CDBG) Annual Competition, Employee Incentive Program (EIP), Redevelopment Fund (RDF), and Immediate Threat and Danger (ITAD) funds. Evaluation criteria include the firm's years in business and resource capability, knowledge of the local community, relevant licenses and qualifications, errors and omissions insurance coverage, prior experience with CDBG-funded projects, cost competitiveness, and key personnel qualifications, scored on a four-point scale from Poor (1 point) to Excellent (4 points). Required qualifications include demonstrated experience with similar construction projects, ability to meet a 30-day deadline for preliminary engineering report submission, and Section 3 compliance capability. Proposals must be submitted to the City of Waycross at 417 Pendleton Street, P.O. Box 99, Waycross, GA 31502 no later than 2:00 p.m. on January 13, 2026; interested firms should contact Michael Jacobs at the Southern Georgia RC at (912) 285-6097 or mvjacobs@sgrc.us to request the Statement of Qualifications Form, RFP scoring criteria, and related documents.

This contract opportunity is designated as a Section 3 Covered Contract under the HUD Act of 1968, and Section 3 Business Concerns are actively encouraged to apply; Section 3 Business Concerns include small businesses owned by low- or very low-income persons, businesses owned by residents of the project area, and youth businesses owned by residents aged 17-24. The City of Waycross is committed to Affirmatively Further Fair Housing and compliance with Title VI of the Civil Rights Act of 1964, Section 109 of the Housing and Community Development Act of 1974, the Fair Housing Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and the Architectural Barriers Act of 1968. Firms selected under Section 3 requirements must develop and submit a Section 3 Action Plan detailing how they will achieve compliance with hiring and contracting preferences for residents and Section 3 businesses prior to contract award. No incumbent vendors or contract values are specified in the solicitation materials; instead, pricing will be submitted by firms as itemized costs for preliminary engineering reports, plans and specifications preparation, surveying, bid documents, bid opening assistance, bid analysis, contractor performance management and inspections, change order preparation, and BABA documentation. The contract term is limited and contingent on grant funding availability, allowing for potential selection of the firm to provide services for future community and economic development projects during a limited time period based on the availability and funding of subsequent grants. The City reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process.