Repairs to Well Pump Equipment and Preventative Maintenance Agreement

The Commonwealth of Virginia's Department of Conservation and Recreation is seeking a qualified contractor for a drinking water treatment plant repairs and service contract located near 400 Orphanage Drive in Max Meadows, VA. The procurement is an Invitation for Bids (IFB) that requires the installation of four heavy-duty commercial filter tanks, annual inspections, maintenance, and repairs to ensure treated water meets Department of Health requirements. Specific deliverables include removing and disposing of old equipment, installing 30" carbon steel vessels with associated control valves, monitoring systems, and controllers. A mandatory pre-bid conference is scheduled for December 13, 2024, at 1:00 PM, with sealed electronic bids due December 23, 2024, at 2:00 PM and a bid opening on December 26, 2024. The contract term is one year with four optional renewal years, and work must commence within 30 days of award and be completed by January 31, 2025. Contractor qualifications include being licensed by the Virginia Department of Professional and Occupational Regulation and maintaining necessary insurance and licenses. The award will be made on a grand-total basis to one qualified contractor, with individual repair work limited to $10,000 per occurrence.

The Commonwealth has established a goal that 42% of purchases be made from small businesses, with preferences given to DSBSD-certified micro businesses for bids up to $10,000 and small businesses for bids up to $100,000, provided prices are fair and reasonable. Contractors must submit a Small Business Subcontracting Plan and provide hourly rates for regular time, overtime, and weekend/holiday work. The contract requires a minimum one-year warranty against defects in material, workmanship, and corrosion, plus a minimum five-year warranty on tanks. While no specific budget range is explicitly stated, the comprehensive scope includes three pricing components: equipment replacement and installation, annual inspection and maintenance, and as-needed repairs. Electronic bid submissions through eVA are mandatory, with no mailed, faxed, or emailed bids accepted. The procurement is specifically for Gloucester County, Virginia, with the work to be performed at the Well House location.