Drinking Water Treatment Repairs and Service_Amendment 1.docx

AMENDMENT #1

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF CONSERVATION AND RECREATION (DCR)

600 East Main Street, Richmond, VA 23219 Invitation for Bids (IFB) 199-VSP-2024-042

Issue Date: November 23, 2024

Location where work will be performed:

Sealed Bids Will Be Received until: 2:00PM local time, Monday, December 23, 2024 for furnishing the goods/services described herein and then opened in public. No late bids will be accepted. Bid Open Date: Thursday, December 26, 2024 at 2:00PM local time via Microsoft Teams meeting.

Pre-Bid conference: A Mandatory Pre-Bid conference will be held at 1:00 PM local time on Friday, December 13, 2024. Refer to Solicitation Section II for instructions on how to participate.

All Inquiries for Information Should Be Directed To: Cristina Garcia at cristina.garcia@dcr.virginia.gov. All questions must be received via email by 5:00 PM. All questions must be in writing and will be answered in writing, by email or addendum.

Electronic Bid Submissions ONLY will be accepted for this solicitation. Complete instructions for bid submission can be found in Section III of this document.

In compliance with this Invitation For Bids (IFB) and all conditions imposed in this IFB, the undersigned firm hereby offers and agrees to furnish all goods and services required by this IFB at the prices indicated in the pricing schedule, and the undersigned firm hereby certifies that all information provided below and, in any schedule, attached hereto is true, correct, and complete.

Name and Address of Firm:

___________________________________________ Date:__________________________________

eVA Vendor ID #: ______________________

Fax Number: (___) ____________________________ Title: __________________________________

E-mail Address: _______________________________ Telephone Number______________________

TABLE OF CONTENTS

Attachment A-Vendor Data Sheet Attachment B-Virginia State Corporation Commission Registration Information Attachment C-Small Business Contracting Plan Attachment D-Pricing Schedule Attachment F-Electronic Bid Submission Information

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

I. PURPOSE: The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified vendor to provide and install four (4) Heavy-Duty Commercial Filter Tanks per minimum specifications listed herein, annual inspection, maintenance and repairs to ensure treated water meets or exceeds Department of Health requirements for treated water. This solicitation will result in a one (1) year contract with four (4) optional renewals for annual inspection, reporting, and potential repairs. Award will be made on a grand-total basis to one qualified contractor.

II. SCOPE OF WORK AND SPECIFICATIONS: The contractor shall provide all materials, labor, equipment, and supervision necessary to install four (4) new and unused Water Softening Filtering Tanks and associated monitoring system at the Well House located near 400 Orphanage Drive, Max Meadows, VA 24360 per the specifications listed herein.

Contractor is responsible for maintaining all necessary insurance and licenses required and shall provide documentation prior to work commencing.

Work Dates/Times: Contractor must coordinate work dates/times with the park representative. Work shall commence no later than 30 days after receipt of award (ARO) and shall be completed no later than January 31, 2025. All services shall be performed, unless mutually agreed upon by the Contractor and Park Representative, during normal business hours 8:00AM to 5:00PM, Monday through Friday, except for State & Federal Holidays.

Mandatory pre-bid meeting: Attendance at the mandatory pre-bid meeting/site visit to be held on Friday, December 13, 2024 at 1:00PM is required prior to submitting a bid for this program.

A. Scope for Services Line #1:

1. Removal and disposal of old equipment. Equipment must be disposed of properly. Use of refuse containers already on-site is prohibited.

2. Replace water system with CSM 302G-NC, or agency-approved equivalent to include the following:

a. Four (4) 30” carbon steel vessels, non ASME code with side test port

b. Four (4) 2” e-coated control valves

c. Four (4) GBE controllers with interconnecting communication cables

d. Four (4) Differential pressure switch

e. Four (4) separate source backwash cycles controlled by solenoid

f. Four (4) Air release/vacuum relief mounted on top of each tank Contractor shall furnish, install and render operational, a carbon steel, Pressure Relief Tank, 119 gal capacity, vertical, Zilmet ZHP351, or Agency-approved equivalent.

g. Greensand to equal 30” in bed depth in each unit

h. Labor and materials necessary for full installation

i. Start-up and training on new equipment usage

j. Contractor shall plumb in a temporary bypass so that the park and hotel maintain water during replacement. \

k. Contractor shall provide a minimum of one (1) year warranty against defects in material, workmanship and corrosion and a minimum of five (5) years on tanks. This information must be provided with the bid.

B. Scope for Services, Line #2

3. Annual Inspection, Maintenance \-one (1) year with four (4) optional renewals

a. Contractor shall conduct annual inspections on all system equipment and provide a report of findings to the Park contact.

C. Scope for Services Line #3-Repair Services on an as-needed basis

a. If, repairs are indicated a quote shall be provided to the park manager prior to any work being completed. The vendor shall proceed only after written approval has been obtained.

b. No Scope of Work under this contract can exceed $10,000 per occurrence, replacement parts must be of like and in kind only and cannot require DEB permitting for the type of repairs needed.

D. Contractor Requirements

1. Contractor is responsible for maintaining all necessary insurance and licenses as required and provide documentation before work can begin. All contractor personnel shall be fully qualified and trained.

2. Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

3. Contractor must be licensed to work on this type of equipment.

4. Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

5. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project. The area shall be clearly marked with “work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

6. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

7. The Contractor shall be responsible for removal and disposal of all debris as a result of this project. The Contractor shall be responsible for removing all discarded or unused material, trash and debris off the park’s premises.

8. It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting the bid response. DCR is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

9. No portion of this work shall be sublet to subcontractors without first securing written consent of the Agency.

10. Contractor must provide specification sheets as attachment when submitting quotes.

III. BID INSTRUCTIONS:

A. ELECTRONIC BIDS will be accepted in the eVA Procurement System. See Attachment E for detailed instructions. These must be signed and submitted at the time of bid. NO MAILED, FAXED OR EMAILED BIDS WILL BE ACCEPTED. See ATTACHMENT E for Electronic Bid instructions or contact eVA Customer Care at 1-866-289-7367 or eVACustomerCare@DGS.Virginia.gov for assistance.

B. All bids for this solicitation shall include return of the IFB cover sheet, all attachments, and addenda acknowledgements, if any, signed in ink and filled out fully as requested. Bids must include all items listed below to be considered in evaluation for award:

Questions related to how to complete the required attachments should be directed to the Contracting Officer via email, no later than five (5) days prior to the close of bidding to ensure that answers can be returned. cristina.garcia@dcr.virginia.gov.

It is the responsibility of the bidder to assure that his/her bid is delivered to the place designated for receipt of bids and prior to the time set for receipt of bids. Bids received after the time designated for receipt of bids will not be considered.

Bids shall be opened publicly at the date and time listed on the first page of this solicitation. Bid opening shall be done virtually via Microsoft Teams Meeting. To be included in the invitation for bid opening, please send an email to Cristina.garcia@dcr.virginia.gov.

Withdrawal or Modification: Bids may be withdrawn or modified by written notice received from bidders prior to the deadline fixed for bid receipt. The withdrawal or modification may be made by the person signing the bid or by an individual(s) who is authorized by him/her on the face of the bid. Written modifications must be signed by the person making the modification or withdrawal.

C. Errors in bids will be handled in accordance with section 5.13 of the Vendors Manual.

IFB# 81260 DCR IFB# 199-VSP-2024-042

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