Rental of a mulching machine

The South Carolina Department of Natural Resources is requesting sealed bids for the rental of one Barko 930B Industrial Tractor equipped with a 10-foot Seppi Starforst mulching head and 67-34 x 26 flotation tires under IFB 5400030057, with bids due August 28, 2026 at 8:28 a.m. EST. No set-asides or special preferences apply beyond standard South Carolina resident vendor preference eligibility.

The equipment is to be delivered to Lewis Ocean Bay Heritage Preserve, 2575 International Drive, Conway, South Carolina, for a rental period estimated to begin August 31, 2026 and end November 13, 2026 (approximately one month with the option to extend up to one additional month as needed).

Bidders must submit pricing for monthly, weekly (in four-week increments), and daily rental options, along with separate line items for delivery, return transportation, and miscellaneous charges for tool usage and wear and tear on mulching teeth. The contractor must provide parts requiring brand-specific replacements within five business days of request, with pro-rated downtime charges if repairs exceed that timeframe.

The contractor must maintain Commercial General Liability insurance with limits of at least $1 million per occurrence, Auto Liability insurance with at least $1 million per accident, and Worker's Compensation insurance with Statutory Limits. All offers must include a signed cover page, completed bidding schedule, insurance documentation, and any subcontractor identification forms. Vendor registration is mandatory, and all state vendor numbers must be current.

Award will be made to the lowest responsible and responsive bidder. Written questions are due to Procurement Officer Andy Bowman by August 14, 2026 at 12:00 Noon EST. Bids must be submitted online through the SCEIS portal, by FedEx, UPS, USPS, or in-person delivery to SC Department of Natural Resources Attn: Procurement Services, 260D Epting Lane, West Columbia, SC 29172. Award notification is scheduled for August 28, 2026 at www.procurement.sc.gov.