Registration Vehicle Decals

The Kansas Department of Revenue is requesting proposals for vehicle registration decal and receipt stock under RFP EVT0010944, with bids due October 20, 2026 at 2:00 p.m. CST. No set-asides or local-vendor preferences are stated.

The scope covers stock for laser-printed vehicle registration decals and receipts distributed to all 105 Kansas County Treasurer offices and the central office in Topeka. The stock must be 8.5" × 11" white paper at 24-pound weight, compatible with Lexmark MS710dvn, T650DN, and MS725DVN laser printers, and feature secure retro-reflective decals with pressure-sensitive adhesive. The estimated annual order is 4,000,000 sheets per year. One color cycles over the five-year contract period; the prior year's color must remain available in limited quantities. The bidder must maintain a minimum inventory stock level of 20% of the estimated annual order in a climate-controlled warehouse and provide complete security measures and accountability documentation.

The contract term runs January 1, 2027 through December 31, 2031 (five years) with fixed pricing throughout. Pricing must include all shipping costs (F.O.B. destination, prepaid and allowed), inventory management, storage, and delivery to each location. Payment terms are Net 30 days. The bidder absorbs all costs related to proposal preparation, shipping, inventory management, and delivery with no additional charges permitted beyond the bid price.

Eligibility requires mandatory State of Kansas registration prior to bid closing, submission of a Tax Clearance Certificate, and three references demonstrating three years of continuous active participation in the applicable industry. The selected bidder must submit color samples within 15 calendar days of award and participate in on-site demonstrations with the specified Lexmark printers. Written questions are due October 2, 2026. No pre-bid conference is scheduled.