Refinishing of Gymnasium Floors

Warwick Public Schools is seeking proposals for gymnasium floor refinishing services across four secondary school locations in Warwick, Rhode Island: Pilgrim High School, Warwick Veterans Middle School, Winman Middle School, and Toll Gate High School. The Request for Proposal (RFP #26-003) requires a comprehensive service involving thorough cleaning, light sanding, and complete refinishing of gymnasium floors at each site. Bidders must submit electronic proposals through BidNet Direct by 3:00 PM on Tuesday, August 26th, 2025, with a mandatory pre-bid site visit scheduled for Monday, August 18th, 2025 at 9:00 AM. The procurement requires detailed cost proposals for each school location, including a grand total bid price covering all labor, materials, and equipment. Evaluation criteria include pricing, project approach, and compliance with specified requirements, with bidders required to provide documentation of three similar recent contracts and acknowledge all addendums. Key requirements include submission of a comprehensive bid form, pricing breakdown, and adherence to local statutes, particularly Warwick City Code Chapter 16 on Conflicts of Interest.

The contract opportunity appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Successful bidders must provide a performance and payment bond for 100% of the total bid price and carry liability insurance with a minimum $1 million coverage, naming Warwick Public Schools as an additional insured. The school district is exempt from Rhode Island Sales Tax, and prevailing wage regulations will apply to the project. Payment terms indicate that processing may take up to 45 days, and the district reserves the right to award the contract in part or full, with the ability to adjust quantities based on available funds. While no specific budget range is explicitly stated, bidders are required to provide detailed pricing for each location, suggesting flexibility in total project value. The proposal cannot be withdrawn for 60 days from the due date, and any violations of the contract's warranties could result in termination and potential reimbursement of district costs, including legal fees.