Reevaluation 2026 (Contractor Prequalification)

Louisville Water Company is conducting a mandatory contractor prequalification reevaluation process for firms already prequalified with the organization in Bath County, Kentucky. This is a compliance-based procurement requiring all prequalified contractors to submit comprehensive reevaluation applications demonstrating their continued qualifications to perform work for Louisville Water. The deliverables required from contractors include a notarized Re-evaluation Signature Page, a completed Contractor Re-evaluation Application questionnaire in Excel format, current balance sheet documentation with CPA letters if applicable, completed IRS Form W-9s, and optional certifications for minority, female, and/or small business designations. The key objective is to verify that existing prequalified contractors maintain the financial stability, legal standing, and operational capacity necessary to continue performing contracted services. Contractors must demonstrate their eligibility by submitting all required documentation by July 30, 2026, with Louisville Water strongly recommending early submission to avoid removal from the prequalified bidders list. The question period runs from January 27, 2025, through September 30, 2025, at 11:30 PM EDT, and contractors must submit an Intent to Bid to access the Bonfire portal submission system at https://louisvillewater.bonfirehub.com/opportunities/private/600d2b564d2eabc2cf98d619de6d6e71, with a maximum file size of 1000 MB per upload and no embedded documents permitted. Evaluation criteria focus on financial health, contractor history, and compliance with certification requirements, with Louisville Water reserving the right to request original notarized documentation within three years of submission.

The reevaluation process permits contractors to submit 2023 financial statements if 2024 financials are not yet available, providing some flexibility in documentation requirements. While the opportunity does not identify specific incumbent vendors, it accommodates contractors seeking minority, female, and/or small business certifications through optional submission of relevant designations. No specific award values or budget ranges are listed in this reevaluation procurement, as it functions as a qualification maintenance process rather than a competitive solicitation with associated contract values. Contractors whose company names begin with A-L should contact Dezlarree Vann at dvann@louisvillewater.com or 502-569-3604 for assistance, while those with names beginning with M-Z should contact Susan McNeill at smcneill@louisvillewater.com or 502-276-0470. Louisville Water offers in-person or Microsoft Teams meetings upon request to support contractors throughout the submission process, and technical support is available through the Bonfire platform. Contractors unable to meet the July 30, 2026, deadline are encouraged to submit extension requests through the website portal question area.