3-A - Submission Instructions - 25-40004 2025 Prequalification - Contractor Reevaluation.pdf
PDF 123 KB Posted
- Attached to
- Reevaluation 2026 (Contractor Prequalification)
- Solicitation number
- 26-40004 / Reevaluation 2026 (Contractor Prequalification)
- Issued by
- Bath County, Kentucky
About this file
This is a Submission Instructions document for the Contractor Prequalification Re-evaluation Application issued by Louisville Water Company in Kentucky. The application is designed for firms already prequalified with Louisville Water that are subject to mandatory re-evaluation every two years. Prequalified contractors must submit their re-evaluation applications by September 30, 2025, at 11:30 PM EDT, with Louisville Water strongly recommending early submission to avoid removal from the prequalified bidders list. The question period for this opportunity runs from January 27, 2025, at 2:00 PM EST through September 30, 2025, at 11:30 PM EDT. Contractors must submit an Intent to Bid by the deadline to access the submission portal and complete their application.
Required submission materials include a notarized Re-evaluation Signature Page, a completed Contractor Re-evaluation Application questionnaire in Excel format, current balance sheet documentation with CPA letters if applicable, completed W-9 forms, and optional certifications for minority, female, and/or small business designations. All documents must be uploaded to the Bonfire portal at https://louisvillewater.bonfirehub.com/opportunities/private/600d2b564d2eabc2cf98d619de6d6e71 with a maximum file size of 1000 MB per upload and no embedded documents permitted. Contractors may use 2023 financials if 2024 financials are not yet completed. Technical support is available through Bonfire Support, and Louisville Water staff can be contacted via email or phone based on the first letter of the organization name, with options for in-person or Microsoft Teams meetings upon request.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Re-Evaluation Signature Page.pdf | ||
| 1-W9 Form.pdf |
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Text version
CONTRACTOR PREQUALIFICATION RE-EVALUATION APPLICATION
Submission Instructions for Prequalified Contractors to Re-evaluate.
This application is for firms that are already prequalified with Louisville Water, and is due to be re-evaluated.
Louisville Water requires re-evaluation every two years.
Please follow these instructions to submit via our Public Portal.
Your submission must be uploaded, submitted by or on September 30, 2025, or earlier, regardless of your re-evaluation date in 2025. It is highly recommended that you provide your re-evaluation early. Do not delay. Failure to submit re-evaluation to Louisville Water Company may subject your firm being removed from the Louisville Water Prequalification bidders list.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Certified Firm (Provide copy of certification(s))
File Type:
PDF (.pdf)
Multiple
Optional
If you are a certified minority, female, and/or a small business, please provide certificate and or statement letter from certifying agency(ies).
Re-evaluation Signature Page (Form can be found under the Files section of this portal)
Required
Please complete this form, sign, have the form notarized, scan and upload through the requested information section of this portal.
This form is required to process the application. Please keep the original notarized form, as we reserve the option to request the original form.
CONTRACTOR RE-
EVALUATION
APPLICATION (Q-
89KP)
Questionnaire:
Excel (.xlsx)
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Balance Sheet (Current) Include CPA letter if applicable
Please provide the most current Balance Sheet. We just ask that it be updated since you last submitted financials.
Completed W-9 Form (Form is under the Files section of this portal)
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://louisvillewater.bonfirehub.com/opportunities/private/600d2b564d2eabc2cf98d619de6d6e71.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://louisvillewater.bonfirehub.com/opportunities/private/600d2b564d2eabc2cf98d619de 6d6e71
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Sep 30, 2025
11:30 PM EDT.
The Question period for this opportunity starts Jan 27, 2025 2:00 PM EST. The Question period for this opportunity ends Sep 30, 2025 11:30 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 30, 2025 11:30 PM EDT. We strongly recommend that you give yourself sufficient time and submit early. Do not delay.
Please submit re-evaluation application as soon as possible, early is good. At this point if you do not have 2024 financials completed you can still submit 2023 financials. Failure to submit re-evaluation application prior or on September 30, 2025 by 11:30 PM EDT may result in removal from our prequalified contractor bid list.
Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Louisville Water Company uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us
You may submit a question on this site, and Louisville Water staff will monitor, or send email to Louisville Water Staff at smallbiz@louisvillewater.com. If you would like to schedule an in-person meeting or a Microsoft Teams meeting, you may request thru the question area of the website, or by email. We would be happy to schedule a meeting for you. You may also call Louisville Water at the following telephone #’s depending on the letter your organization name starts with:
First Letter of Organization Contact Information Name
A-L Email Dvann@louisvillewater.com Phone #502-569-3604
M-Z Email SMcNeill@Louisvillewater.com Phone #502-276-0470 https://louisvillewater.bonfirehub.com/opportunities/private/600d2b564d2eabc2cf98d619de6d6e71 https://louisvillewater.bonfirehub.com/opportunities/private/600d2b564d2eabc2cf98d619de6d6e71 https://louisvillewater.bonfirehub.com/opportunities/private/600d2b564d2eabc2cf98d619de6d6e71 mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us mailto:smallbiz@louisvillewater.com mailto:Dvann@louisvillewater.com mailto:SMcNeill@Louisvillewater.com
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