Readysc HVAC maintenance and services

The State of South Carolina, specifically the State Board for Technical and Comprehensive Education through the Materials Management Office, is soliciting bids for comprehensive HVAC maintenance and services at the ReadySC Workforce Training Center in Summerville. The procurement seeks a qualified vendor to provide inspection, preventative maintenance, and repair services for multiple HVAC systems, including five Trane roof-top units, variable air volume terminal units, seven Greenheck exhaust fans, a Trane Tracer Summit control system, and an Amana wall unit. Bidders must be licensed mechanical contractors in South Carolina with EPA refrigerant certification and maintain a service facility within 50 miles of the Summerville location. The contract requires 24/7 emergency response with a four-hour maximum response time, quarterly and annual maintenance schedules, and comprehensive documentation of all work performed. A non-mandatory pre-bid conference was held on March 29, 2022, at 10:00 a.m. EST, with offers originally due on May 3, 2022, at 11:00 a.m. EST through online submission at www.procurement.sc.gov. The contract term is one year with four optional one-year renewals, spanning a potential five-year period from May 20, 2022, to May 19, 2027.

The solicitation does not explicitly mention any set-aside designations for disadvantaged businesses or specific restrictions on respondent types. Contractors must maintain comprehensive general liability insurance of at least $1,000,000 per occurrence and workers' compensation insurance with statutory limits. The pricing structure requires bidders to submit hourly rates for technician labor during regular business hours, after-hours rates, weekend/holiday rates, and repair work pricing including gas and mileage expenses. Pricing is fixed for the initial term, with potential Consumer Price Index-based adjustments for renewal periods, not to exceed the CPI increase. While specific award values are not detailed, the comprehensive nature of the services suggests a substantial contract value covering labor, parts, materials, and emergency response capabilities. The contractor will be responsible for all parts, materials, labor, tools, refrigerants, and service vehicle costs, with the State Technical College System not negotiating part prices during the contract term. Two EPA-certified technicians are required to work overlapping shifts to ensure adequate coverage and communication.