RCI Ambulance Service Contract solicitation

Ross Correctional Institution (RCI), located in Chillicothe, Ohio, is seeking qualified vendors to provide emergency ambulance transportation and medical response services through a Request for Quotation solicitation posted on April 3, 2026, with a submission deadline of April 20, 2026. The procurement is being conducted through OhioBuys, Ohio's centralized procurement platform, and will be governed by a standardized service contract template and the State of Ohio's Standard Terms and Conditions. While the specific operational details, response time requirements, equipment standards, staffing specifications, and service availability parameters are not fully detailed in the blank RFQ template, the solicitation seeks vendors capable of delivering comprehensive ambulance transportation and emergency medical services to support the correctional facility's medical and emergency response needs. Prospective vendors must affirm compliance with multiple state requirements, including confirmation that all services will be performed within the United States, that state data will not be accessed or stored outside U.S. borders without explicit waiver, and that the contractor complies with Executive Order 2022-02D prohibiting expenditures for services performed by Russian companies or institutions. Contractors must complete and submit the Affirmation and Disclosure Form disclosing all principal business locations, service performance locations, and data storage locations for both the contractor and any subcontractors, with immediate notification to the state of any changes in service location. Additionally, if the contractor is classified as an independent contractor rather than an employee, the Independent Contractor/Worker Acknowledgement Form (PEDACKN) must be completed within 30 days of service commencement and submitted to the Ohio Public Employees Retirement System.

The solicitation documentation does not explicitly identify set-asides for small businesses, disadvantaged enterprises, or other protected classifications, nor does it disclose information regarding incumbent vendors, current contractors, or specific award values or budget allocations. Contractors must maintain Commercial General Liability insurance with minimum limits of $2,000,000 per occurrence, Automobile Liability insurance with $1,000,000 limits, and Workers' Compensation coverage with statutory limits. All contractors are required to comply with NIST 800-53 moderate baseline security controls, encrypt confidential data both at rest and in transit, and report any security incidents to the State within 24 hours. The State of Ohio retains the right to terminate the contract for convenience with pro-rata payment for accepted deliverables or for cause based on persistent default or financial instability, and may pursue remedies including liquidated damages at one percent of contract value per day of default unless otherwise specified in the final solicitation documents.