QAS PRO WEB 7. 20

The South Carolina Department of Social Services (SCDSS) issued an Invitation for Bid (IFB) solicitation for QAS PRO WEB 7.20 software, targeting Richland County and statewide implementation. The procurement seeks a comprehensive data validation and matching software solution capable of performing advanced database searches, eliminating duplicates, and maintaining data integrity. Specific required software features include multi-field database matching, address standardization against USPS databases, interactive data correction capabilities, and support for multiple matching techniques like deterministic, probabilistic, fuzzy, and phonetic matching. The software must integrate with SCDSS's existing technical infrastructure, running on Windows 2008 R2 server with SQL Server 2008 R2, and include 6 days of professional services and training for in-house technical staff. The solicitation originally scheduled offer submissions for May 14, 2021, at 11:00 AM, with questions due by May 6, 2021, at 12:00 PM, though subsequent amendments modified these dates. The contract structure provides for a one-year initial term with four optional one-year renewal periods, creating a potential maximum contract period of five years from an estimated start date of July 1, 2021, to June 30, 2026.

The solicitation did not identify specific set-aside designations for disadvantaged enterprises, though vendors could claim South Carolina resident vendor, resident contractor, or resident subcontractor preferences if meeting statutory requirements. Offerors must be registered with the State of South Carolina to conduct business, with nonresident contractors subject to state withholding requirements. The software is expected to process approximately 2,500 addresses daily and support an average of 1,500 users, with a preference for user-based licensing over device-based licensing. A fail-over server is required to address potential primary server outages. The estimated budget allocation for this procurement is $25,000, with pricing expected to remain fixed throughout the contract term. The pricing must comprehensively cover software maintenance, support, and bimonthly USPS data updates, including 8x5 technical support via phone and email, website-based product information updates, and commitments to provide at least one major and two minor software version releases annually. Notably, the Award Statement indicates that no offers received were deemed responsive, resulting in no contract award during the initial procurement process.