PW Prequal Bid 2474 - Building Improvements Project at Baxter WTP

The City of Philadelphia Water Department is conducting a pre-qualification solicitation for a Building Improvements Project at the Baxter Water Treatment Plant, located at 9001 State Road. This procurement is for pre-qualification only, with approved sellers to be invited to a subsequent closed bid solicitation. The project scope encompasses comprehensive building improvements including demolition and replacement of windows, doors, floor hatches, overhead coiling doors, and window air conditioning units; replacement of HVAC systems utilizing variable refrigerant flow heat pumps; installation of interior walls and doors at the Pre-Treatment Building; replacement of sanitary piping; and complete refurbishment of the employee break room. Work will be performed across multiple facility buildings including the Filter Building, Pre-Treatment Building, Intake Building, Maintenance and Electrical Shed Buildings, and Post-Treatment Building, with additional requirements for masonry repairs, exterior wall repairs, flashing repairs, and facade-supporting steel element refurbishment. Prospective bidders must submit a completed Prequalification Questionnaire by May 28, 2026, and are required to attend mandatory site visits scheduled for May 20 and May 27, 2026, at 10:00 a.m., by arrangement with Plant Manager Nicole Charlton at (215) 685-8020. The contract period is 600 calendar days from the Notice to Proceed, with sealed bids to be submitted electronically through www.phlcontracts.phila.gov by 10:30 a.m. on June 18, 2026, followed by public quote opening via Zoom. Contractors must comply with prevailing wage rates effective October 7, 2025, maintain a Bid Bond equal to 10 percent of the gross bid amount, perform a minimum of 20 percent of work with their own labor force, and secure all necessary permits and licenses, with the evaluation criteria emphasizing the lowest responsible bidder meeting all compliance requirements under the City's Contract Compliance Program.

The solicitation requires all vendors to submit a signed Consent and Authorization Agreement through the PHLContracts platform prior to bid closing and to declare Local Business Entity certification status. Prospective contractors must demonstrate substantial experience as prime and/or subcontractors on comparable projects, provide detailed financial statements dated no more than six months prior to submission, disclose any history of contract defaults, surety bond refusals, litigation, debarment, or delinquent City debts, and provide references for completed projects. The project specifications indicate that structural steel design and shop drawings must be sealed by a Pennsylvania-registered engineer, and all work must comply with the International Building Code 2018 and applicable federal, state, and local codes, including OSHA standards for lead-based paint compliance and hazardous materials testing. While no specific set-asides for disadvantaged enterprises are referenced in the available documentation, contractors must comply with the City's Contract Compliance Program requirements. The project is estimated at a budget range of $4,000,000 to $5,000,000, with no incumbent vendor or existing contractor identified in the pre-qualification solicitation documents.