Purchase of Water Parts

The City of Sugar Land, Texas is requesting sealed bids on water parts to support the Utilities Department's operation and maintenance of over 650 miles of water distribution system and 39,600 service connections under ITB, with bids due October 22, 2026 at 11:00 a.m. through the OpenGov Procurement Platform and public opening the same date.

The scope comprises five categories: brass fittings and components (43 line items), saddles (30 line items), meter boxes and washers (10 line items), clamps and couplings (42 line items), and miscellaneous items including hydrant adapters and sampling stations (15 line items). Estimated annual quantities are based on historical usage and future needs. Bidders may propose equal-quality alternative products with supporting documentation. All bids must include delivery costs on FOB destination basis; normal stock orders must be fulfilled within 5 working days and emergency orders for vendor-stocked parts within 4 hours.

The contract commences upon execution and runs through September 30, 2027, with automatic annual renewal for four additional one-year terms unless either party provides written notice of non-renewal at least 30 days before the current term expires. Pricing must be firm for the initial one-year period; subsequent price adjustments are limited to the greater of Houston CPI-based increases capped at 2.5% annually or cost-based adjustments for tariff-impacted materials.

Minimum qualifications include demonstrated delivery performance, warranties conforming to the Uniform Commercial Code, and insurance coverage with minimum limits of $300,000 for general and automobile liability. The City reserves the right to source parts from alternative vendors if the primary contractor cannot meet delivery needs. The City of Sugar Land is exempt from sales and excise taxes and will not include these in bid evaluations. Written questions are due by 12:00 p.m. on October 14, 2026, with answers posted by October 19, 2026. Funding is available through the Utilities Department's Repair and Maintenance Supplies budget accounts.