INVITATION FOR BID

Solicitation Number 2026-ITB-042

Purchase of Water Parts

1. INTRODUCTION

The enclosed INVITATION TO BID (ITB) and accompanying SPECIFICATIONS and BID SHEET(S) are for your convenience in bidding the enclosed referenced Purchase of Water Parts for City of Sugar Land.

One (1) original bid shall be submitted electronically on or before: 11:00 am, local time, Thursday, October 22, 2026

Bids must be submitted electronically on the OpenGov Procurement Platform by the published deadline.

Bids shall be signed by a person having the authority to bind the firm in a contract. All bids shall be signed and dated. Bids that are not signed and dated will be rejected.

Please note that all the bids must be received at the designated location by the deadline shown. Bids received after the deadline will not be considered for the award of the contract, and shall be considered void and unacceptable. The Opening is scheduled for Thursday, October 22, 2026 at which time the sealed bids will be publicly opened and read. You are invited to attend.

Questions regarding this bid must be received by the City of Sugar Land’s Purchasing Office no later than 12:00 pm, local time, Wednesday, October 14, 2026. Questions will not be accepted after this time.

The City of Sugar Land shall provide a Q&A addendum addressing all questions that are received in writing on or before the written question submittal deadline. Questions received from all respondents shall be answered and placed on the OpenGov Procurement website in the Section entitled, “Addenda.” All changes to the

Invitation to Bid will also be posted on the same website. Check the website daily for updates. Please direct all questions regarding this bid to:

City of Sugar Land Purchasing Jason Poscovsky, CPPO, CPPB

E-mail: jposcovsky@sugarlandtx.gov

Contact with any personnel of the City other than Jason Poscovsky, regarding this invitation to bid may be ground for elimination from the selection process.

The City does not assume responsibility for not receiving questions from the Bidder or the Bidders’ receipt of any answers, addenda, or amendments placed on that website.

mailto:treed@sugarlandtx.gov

CITY OF SUGAR LAND Solicitation Number 2026-ITB-042

THE SELECTED RESPONDENT WILL BE REQUIRED TO ENTER INTO THE CITY OF SUGAR

LAND STANDARD CONTRACT AND PROVIDE AND MAINTAIN THE MINIMUM INSURANCE

COVERAGES REQUIRED UNDER THE CONTRACT THE CONTRACT IS AVAILABLE AS AN

ATTACHMENT TO THIS ITB OR BY CONTACTING THE INDIVIDUAL LISTED ABOVE.

2. GENERAL INSTRUCTIONS

The City of Sugar Land will receive sealed bids for: Purchase of Water Parts

IT IS UNDERSTOOD that the City Council of the City of Sugar Land reserves the right to reject any or all bids for any or all products and/or services covered in this invitation to bid and to waive informalities of defects in such bids.

BIDS must be submitted on the pricing forms included for that purpose in this packet. Bids must be signed by a person having the authority to bind the firm in a contract.

Bidders should carefully examine all terms, conditions, specifications and related documents. Should a bidder find discrepancies in or omissions from the specifications or related documents, or should there be doubt as to their meaning, the City of Sugar Land Purchasing Office should be notified immediately for clarification prior to submitting the bid. In the event of any conflict between the terms and conditions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the City of Sugar Land’s interpretation shall govern.

TO PROVIDE FOR: This contract will commence on the latest date executed by both parties and continuing until September 30, 2027. The term of this Contract shall automatically renew without further documentation or agreement annually for four additional one-year terms under the terms and conditions provided herein, unless written notice of a party’s intent not to renew is received by the other party on or before thirty (30) days before the expiration of the then current term.

2.1. DOCUMENTATION

Bidder shall provide with this bid response all documentation required by this ITB. Failure to provide this information may result in rejection of bid.

2.2. DESCRIPTIONS

Specifications may reference any catalog, brand name or manufacturers’ model numbers. It is the intent of the

City of Sugar Land to be DESCRIPTIVE - NOT RESTRICTIVE and to establish a desired quality level of merchandise or to meet a pre-established standard of quality. Bidders may offer items of equal quality and the burden of proof of such quality rests with them.

2.3. PRICING

Bidders are instructed to bid the unit price on the item(s) specified, and then price options where indicated on tabulation sheet and to extend and show the total where applicable. In case of errors in extension, UNIT prices shall govern. Prices for all goods and/or services shall be firm for the one-year period and shall be stated on the tabulation sheet. Prices shall be all inclusive. No price changes, additions or subsequent qualifications will be honored during the course of the contract unless approved by both parties. Additional charges not shown on the bid will not be honored. All prices must be in ink.

2.4. FIRM PRICING

Pricing and discounts submitted are firm for the initial one-year period specified in the solicitation. Price decreases are allowed at any time. Price increases shall only be considered as stipulated below in paragraph, “PRICE ADJUSTMENTS”.

2.5. PRICE ADJUSTMENTS

During the term of the awarded contract, the contract price may be adjusted as follows. Provided, however, the

Index-Based Adjustments provision is the default adjustment provision. The adjustment provisions are not cumulative. The price adjustments below are subject to the change order limitations in Loc. Gov. Code §

252.048, as well as to the availability of appropriated funds.

A. Index-Based Adjustments: Prices must be firm for a period of one year from date of contract award.

Any request for price adjustment not based on a change in tariffs must be based on the Houston CPI.

The price will be increased or decreased based upon the annual percentage change in the Houston CPI.

The maximum escalation will not exceed +/- 2.5% for any individual year. The escalation will be determined annually at the renewal date. The supplier should provide documentation as percentage of each cost associated with the unit prices quoted for consideration.

1. Vendors are required to immediately implement any price decrease or discount increase that may become available. The City of Sugar Land must be notified in writing for updating the contract.

2. Request must be submitted in writing with supporting evidence for need of such increase to the

Purchasing Manager at least 60 days prior to contract expiration of each year. Respondent must also provide supporting documentation as justification for the request.

3. Upon receipt of such request, the City of Sugar Land reserves the right to either: accept the escalation as competitive with the general market price at the time, and become effective upon the renewal date of the contract award or reject the increases within 30 calendar days after receipt of a properly submitted request. If a properly submitted increase is rejected, the Contractor may request cancellation of such items from the Contract by giving the City of Sugar Land written notice.

Cancellation will not go into effect for 15 calendar days after a determination has been issued. Pre-price increase prices must be honored on orders dated up to the official date of the City of Sugar

Land approval and/or cancellation.

4. If there has been an approved Cost-Based Adjustment due to Tariffs within six (6) months of the renewal date, escalation based on CPI will be unavailable for the renewal term.

5. Any price escalation based on CPI will result in a corresponding increase to the Baseline Price(s)

(“Adjusted Baseline Price(s)”).

B. Cost-Based Adjustments due to Tariffs: It is understood and recognized that certain markets providing essential materials for the water parts are experiencing or are expected to experience significant, industry-wide economic fluctuation during the performance of the awarded contract that may impact price, availability, and delivery time frames (“Potentially Time and Price-Impacted Material(s)”). These fluctuations are due changes in tariffs established by the federal government, which may result in increases or decreases outside the range of the Houston CPI. It is intended that the awarded contract will provide for a fair allocation of the risk of such market conditions between the City and the successful bidder, which will apply only to the Potentially Time and Price-Impacted Materials(s) which are noted as such on the Pricing Form made part of this ITB.

1. Baseline Price. The Unit Prices on the submitted Pricing Form will be considered the market prices as of the date of the awarded contract (“Baseline Price(s)”).

2. Adjustment in Baseline Price. If during the term of the awarded contract a Potentially Time and

Price-Impacted Material item experiences an increase or decrease in its Baseline Price, either party may notify the other in writing within thirty (30) days from the date the basis for an equitable adjustment to the contract price arises and will provide appropriate documentation substantiating such requested adjustment. An adjustment in the pricing for a Potentially Time and Price-Impacted

Material: (1) will not include any amount for overhead and profit; and (2) will factor in Adjusted

Baseline Price(s).

a. In the event of a decrease in the Baseline Price, the contract price will be equitably adjusted to reflect such decrease, but only for those Potentially Time and Price-Impacted Materials delivered on or after the date on which written notice of the adjustment in Baseline price is given.

b. In the event of an increase in the Baseline Price, the contract price will be equitably adjusted to reflect such increase, but only for those Potentially Time and Price-Impacted Materials delivered on or after the date on which written notice of the adjustment in Baseline price is given.

c. No adjustment will be made for any quantities of Potentially Time and Price-Impacted Materials scheduled for delivery under the terms of the awarded contract prior to the date on which written notice of the adjustment in Baseline Price is given, unless the failure to deliver such quantities before that date is beyond the control of and without the fault of the successful bidder, its subcontractors, and material suppliers.

2.6. SALES TAX

City of Sugar Land is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. Do not include tax in bid.

2.7. ADDENDA

Any interpretations, corrections or changes to this Invitation To Bid and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Sugar Land Purchasing

Office. Addenda will be posted for all who are known to have received a copy of this Invitation To

Bid. Bidders shall acknowledge receipt of all addenda on the Bidders Certification/Addenda Acknowledgement form found in this document.

2.8. LATE BIDS

Bids received in the City after the submission deadline will be considered void and unacceptable. City of Sugar

Land is not responsible for lateness or non-delivery of mail, carrier, etc. The date/time stamp in the City

Secretary’s office shall be the official time of receipt.

2.9. ALTERING BIDS

Bids cannot be altered or amended after submission deadline. Any alterations or erasures made before opening time and must be initialed by the signer of the bid, guaranteeing authenticity.

2.10. WITHDRAWAL OF BIDS

Any bid may be withdrawn prior to the scheduling time for opening. Notice to withdraw the bid must be in writing and submitted to the City prior to the scheduled time for opening bids. Any bid withdrawal notice received after the deadline for receiving bids shall not be considered.

2.11. REJECTION OF BIDS

The City Council may choose to reject all bids and not award any contract.

2.12. BID AWARD

The City shall award “all or part” of a contract to the lowest responsive and responsible bidder (s) providing the best value to the City meeting or exceeding the terms, conditions and specifications of the bid. The City has the right to award a contract upon the conditions, terms and specifications contained in a bid submitted to the City for a period of up to ninety (90) days following the date specified for the opening of bids.

In determining the lowest responsive and responsible bidder, the City may consider:

A. Whether the bidder has adequate financial resources to comply with the contract awarded;

B. Whether the bidder has a satisfactory record of performance with the City or other entities;

C. Any other factors that could be material to the bidders ability to comply with the contract.

3. MANDATORY TERMS AND CONDITIONS

Because the City is a governmental entity that must follow State and Federal laws and has an obligation to protect its taxpayers, the City requires that certain terms be included in the contract that results from this solicitation. Your response to this solicitation is an offer to contract with the city based on the terms, conditions, and specifications contained in this solicitation. If any of the mandatory contract terms are unacceptable to you, please do not respond to this solicitation.

3.1. CONFLICTING PROVISIONS

The contract consists only of the city-prepared contract and any additional city or vendor contract documents incorporated by reference as a part of the contract. If a conflict or inconsistency exists between the city-prepared contract and a document incorporated by reference, the city-prepared contract controls. If a conflict or inconsistency exists between an additional contract document incorporated by reference, the city’s additional contract document take precedence over the contractor’s additional contract document.

3.2. PAYMENT PROVISIONS

The City’s payments under the Contract, including the time of payment and the payment of interest on overdue amounts, are subject to Chapter 2251, Texas Government Code.

3.3. MULTIYEAR CONTRACTS

If the City’s city council does not appropriate funds to make any payment for a fiscal year after the City’s fiscal year in which the contract becomes effective and there are no proceeds available for payment from the sale of bonds or other debt instruments, then the Contract automatically terminates at the beginning of the first day of the successive fiscal year. (Section 5, Article XI, Texas Constitution).

3.4. LIABILITY AND INDEMNITY

Any provision of the Contract is void and unenforceable if it: (1) limits or releases either party from liability that would exist by law in the absence of the provision; (2) creates liability for either party that would not exist by law in the absence of the provision; or (3) waives or limits either party’s rights, defenses, remedies, or immunities that would exist by law in the absence of the provision. (Section 5, Article XI, Texas Constitution).

3.5. CONFIDENTIALITY

Any provision in the Contract that attempts to prevent the City’s disclosure of information subject to public disclosure under federal or Texas law or regulation, or court or administrative decision or ruling, is invalid. (Chapter 552, Texas Government Code).

3.6. TAX EXEMPTION

The City is not liable to Vendor for any federal, state, or local taxes for which the City is not liable by law, including state and local sales and use taxes (Section 151.309 and Title 3, Texas Tax Code) and federal excise tax (Subtitle D of the Internal Revenue Code). Accordingly, those taxes may not be added to any item. The city’s Tax Exemption Certificate will be furnished by the city on request of the contractor.

3.7. CONTRACTUAL LIMITATIONS PERIOD

Any provision of the Contract that establishes a limitations period that does not run against the City by law or that is shorter than two years is void. (Sections 16.061 and 16.070, Texas Civil Practice and Remedies Code).

3.8. GOVERNING LAW AND VENUE

Texas law governs this Contract and any lawsuit on this Contract must be filed in a court that has jurisdiction in

Fort Bend County, Texas.

4. OTHER TERMS AND CONDITIONS

4.1. REMEDIES

The successful bidder and City of Sugar Land agree that both parties have all rights, duties and remedies available as stated in the Uniform Commercial Code.

4.2. CONFLICT OF INTEREST

No public official shall have interest in this contract accept in accordance with Vernon’s Texas Codes

Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.

4.3. CONFIDENTIALITY

Any provision in the Contract that attempts to prevent the City’s disclosure of information subject to public disclosure under federal or Texas law or regulation, or court or administrative decision or ruling, is invalid. (Chapter 552, Texas Government Code).

4.4. ETHICS

The Respondent shall not offer or accept gifts or anything of value or enter into any business arrangement with any employee, official or agent of City of Sugar Land. More than one bid on any one contract from a

Respondent or individual under different names shall be grounds for rejection of all bids in which the

Respondent or individual has an interest. One or all bids will be rejected if there is any reason to believe that collusion exists between Respondents.

Respondents must make every effort to comply Chapter 176 of the Texas Local Government Code.

Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Sugar Land, including affiliations and business and financial relationships such persons may have with City of Sugar Land officers.

By doing business or seeking to do business with the City of Sugar Land, including submitting a response to this Invitation to Bid, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you are in compliance with them.

Conflict of Interest questionnaire found on the last page of this document must be filled out and turned in with each bid.

4.5. DISCLOSURE OF INTERESTED PERSONS FOR COUNCIL – APPROVED CONTRACTS

Under Section 2252.908 of the Tex Gov’t Code - The Commission has approved a Certificate of Interested

Persons form, which must be filled out, signed, notarized and submitted to the City at the time of execution of the Contract/Agreement, along with the certification of filing generated from the Commission’s website. The

Certificate of Interested Persons form is available on the Commission’s website at https://www.ethics.state.tx.us/filinginfo/1295/ and the successful Bidder must follow the Commission’s filing process adopted pursuant to the statute. The successful contractor’s notarized Certificate of Interested

Persons and certification of filing will be attached to the Contract/ Agreement.

4.6. TEXAS GOVERNMENT CODE REQUIRED VERIFICATIONS

A. Pursuant to Section 2271.001 Texas Government Code, bidders must sign and submit a verification stating the company, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract for goods or services with the Company, business or individual with City of Sugar Land.

▪ “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an

Israeli‐controlled territory, but does not include an action made for ordinary business purposes;

and

▪ “Company” means a for‐profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited https://www.ethics.state.tx.us/filinginfo/1295/ liability company, including a wholly owned subsidiary, majority‐owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

B. Pursuant to Section 2257.002, Texas Government Code:

Bidders must certify under the provisions of Subtitle F, Title 10, Government Code Chapter 2274:

1. Has ten (10) or more full-time employees;

2. Will be paid an amount equal to or greater than $100,000.00 from City of Sugar Land funds, under the contract to which this verification applies;

3. Does not boycott energy companies currently; and

4. Will not boycott energy companies during the term of the contract for goods or services with the above‐named Company, business, or individual with City of Sugar Land.

▪ "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company:

a. engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or

b. does business with a company described by Paragraph (A).

▪ "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations, that exists to make a profit.

C. Bidders must certify under the provisions of Subtitle F, Title 10, Government Code Chapter 2274:

1. Has ten (10) or more full-time employees;

2. Will be paid an amount equal to or greater than $100,000.00 from City of Sugar Land funds, under the contract to which this verification applies;

3. Does not currently have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

4. Will not discriminate against a firearm entity or firearm trade association during the term of the contract for goods or services with the above‐named Company, business, or individual with City of

Sugar Land.

Pursuant to Section 2274.001, Texas Government Code:

A. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or associations that exists to make a profit. The term does not include a sole proprietorship.

B. “Discriminate against a firearm entity or firearm trade association”

1. means, with respect to the entity or association, to:

a. refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association;

b. refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or

c. terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and

2. does not include:

a. the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and

b. a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship:

i. to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or

ii. for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association.

C. “Firearm entity” means:

1. a firearm, firearm accessory, or ammunition manufacturer, distributor, wholesaler, supplier, or retailer; and

2. a sport shooting range as defined by Section 250.001, Local Government Code.

D. “Firearm trade association” means any person, corporation, unincorporated association, federation, business league, or business organization that:

1. is not organized or operated for profit and for which none of its net earnings inures to the benefit of any private shareholder or individual;

2. has two or more firearm entities as members; and

3. is exempt from federal income taxation under Section 501(a), Internal Revenue Code of 1986, as an organization described by Section 501(c) of that code.

4.7. CONTRACT

City of Sugar Land shall generate a Contract number to the successful bidder. The contract number must appear on all invoices, packing lists and all related correspondence. City of Sugar Land will not be responsible for any orders placed and/or delivered without a valid Contract number.

4.8. DELIVERY

Any delivery and freight charges (FOB City of Sugar Land designated location) are to be included in the bid price.

4.9. PACKING SLIPS

or other suitable shipping documents shall accompany each shipment and shall show:

A. Vendor company name and address;

B. Name and address of the City of Sugar Land department the shipment is being made to;

C. City of Sugar Land purchase order number;

D. Descriptive information as to the items delivered, including quantity and part numbers.

4.10. INVOICES

Invoices submitted for payment shall be addressed to:

City of Sugar Land Accounts Payable

P.O. Box 110 Sugar Land, TX 77487 and shall reference the City of Sugar Land approved purchase order number. Periodic payments will be made within 30 days of invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in the contract have been fulfilled.

4.11. QUALITY CONTROL

Goods supplied under this contract shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the supplier’s expense within a reasonable period of time.

Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made.

4.12. WARRANTY

Successful bidder shall warrant that all items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship, and title.

4.13. PATENTS / COPYRIGHTS

The successful bidder agrees to protect City of Sugar Land from claims involving infringements of patents and/or copyrights.

4.14. TERMINATION OF CONTRACT

The City of Sugar Land reserves the right to terminate the contract immediately in the event the successful bidder:

A. Fails to meet delivery schedules;

B. Defaults in the payment of any fees;

C. Otherwise fails to perform in accordance with this contract;

D. Becomes insolvent and/or files for protection under bankruptcy laws.

E. Thirty-day written notice by either party.

Such termination is in addition to and not in lieu of any other remedies that City of Sugar Land may have in law or equity. Bidder, in submitting this bid, agrees that City of Sugar Land shall not be liable to prosecution for damages in the event that the City declares the bidder in default.

4.15. NOTICE

Any notice provided by this bid or required by law to be given to the successful bidder by City of Sugar Land shall be deemed to have been given and received on the next business day after such written notice has been deposited in the U. S. mail in Sugar Land, Texas, by Registered or Certified Mail with sufficient postage affixed thereto, addressed to the successful bidder at the address so provided; provided this shall not prevent the giving of actual notice in any other manner.

4.16. ASSIGNMENT

The successful bidder shall not sell, assign, transfer or convey this contract, in whole or in part, without the prior written consent of City of Sugar Land.

4.17. INTERLOCAL AGREEMENT

Successful bidder agrees to extend prices and terms to all entities who have entered into or will enter into joint

Purchasing Inter-Local Cooperation Agreements with the City of Sugar Land.

5. SPECIFICATIONS

SILENCE OF SPECIFICATIONS: The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

5.1. PURPOSE AND OBJECTIVES

It is the intent of the City of Sugar Land to qualify one (1) or more vendors to furnish and deliver water parts for

Public Works, located at 111 Gillingham Lane, Sugar Land, Texas, 77478. Vendors are requested to submit a bid that meets all requirements contained herein. Bids submitted shall be complete and include all costs associated with the bid including delivery and materials. This contract will commence on the latest date executed by both parties and continuing until September 30, 2027. The term of this Contract shall automatically renew without further documentation or agreement annually for four additional one-year terms under the terms and conditions provided herein, unless written notice of a party’s intent not to renew is received by the other party on or before thirty (30) days before the expiration of the then current term.

Due to market uncertainties, the City of Sugar Land understands that prices for material may fluctuate. The City of Sugar Land will work with the awarded contractor(s) on any requested pricing changes due to unforeseen market conditions that exceed the maximum 2.5% annual increase. These requests shall be based upon the

Houston CPI.

Other contractors who hold a current City of Sugar Land Contract may utilize the awarded contract(s) to purchase water parts. These water parts are to be utilized in completion of work contracted by The City of Sugar

Land.

5.2. ESTIMATED QUANTITY

The quantities indicated are approximate annual quantities based on past experience and expected future need.

The city is not required to purchase the estimated quantities. Quantities may be increased or decreased depending on actual need during the contract term; however, no price adjustments will be allowed as a result of a reduction in the quantity purchased.

5.3. SUPPLIER REQUIREMENTS:

• All deliveries will be F.O.B. destination. The vendor shall be responsible for making any claims against carriers for missing or damaged items.

• The vendor shall take back all merchandise returned in good condition for full credit. All merchandise returns will be at no additional charge to the City.

• Ability to Meet Delivery Deadline Requirements

5.4. MINIMUM QUALIFICATIONS:

• The City of Sugar Land is currently using “Just in Time” purchasing for ordering the replacement parts.

• Normal stock orders shall be delivered to the City within 5 working days.

• Delivery of emergency orders, for vendor-stocked parts, shall be made within 4 hours.

• Special Ordered parts shall be delivered within 10 working days.

5.5. TECHNICAL SPECIFICATIONS

• All items shall be of new manufacture, of most recent design, and contain all current modifications. Used parts are unacceptable. The only exception is those items that are rebuilt or re-manufactured.

• Parts shall meet or exceed the quality of the part furnished on the original price of equipment (OEM), including factory-remanufactured parts. However, if the original manufacturer has updated the quality of the parts for the current production, parts supplied under this contract shall equal or exceed the updated quality.

Failure to provide items of such quality will be cause for rejection and/or return of said item(s) and/or termination of the contract.

•Brass shall be lead free, domestically manufactured and conform to AWWA C800 Standard latest revisions.

•The brass alloy used for all surfaces coming in contact with potable water shall meet the requirements of

UNS/CDA No. C89833 as listed in the ANSI/AWWA C800 Standard, and NSF/ANSI standard 372 as applicable, complying with the safe drinking water Act. Non-witted brass components shall meet the requirements of UNS/CDA No. C83600 or C898333 as listed in the ANSI/AWWA C800 standard.

(Ford Brass or approved equivalent- COSL approved product list)

• All items are to be certified NSF 61. Curb-stops should be full port with 360 degree rotation and have locking tabs.

• Brass Comp. Connections. (CTS)

• Saddles must be epoxy coated – CC threads w/ stainless steel band. Romac 101NS or equivalent preferred – extra wide gasket.

• Clamps must be universal fit – (Smith Blair type 226)

• Couplings should be one bolt per side – (Hymax coupling or approved equivalent)

•Meter Boxes(DFW 1200-1 LID,DFW 1300-12 DUAL BODY,DFW 1500-1 LID,DFW 1600-12 BODY)

5.6. BRAND REQUIREMENTS

Exceptions to, or deviations from, a particular manufacturer’s brand in specifications will be evaluated and considered by the City so long as those deviations are cross referenced and fully explained with regard to their equality with acceptable brands. The determination as to whether any alternate product or service is, or is not, equal shall be made by the City and such determination shall be final and binding upon all bidders.

5.7. ALTERNATIVE SOURCE

The City reserves the right to order an item from another vendor selling the same item in the event the successful bidder is unable to supply the necessary parts when needed. The next time the part is required; the original successful bidder will be contacted. Recurring instances of stock-out may be cause for cancellation of all or part of any contract that is the result of this ITB.

5.8. SCHEDULE OF KEY EVENTS

ITB Posted to OpenGov Procurement /

Advertised in Newspaper:

September 30, 2026

Questions Deadline: October 14, 2026, 12:00pm

Questions Answered and Addendum posted: October 19, 2026, 12:00pm

Bids Due: October 22, 2026, 11:00am

6. BID PROPOSAL

SECTION I: BRASS

Line Item Description Size Quantity Unit of

Measure Manufacturer Unit Cost Total

1 Plug 3/4" 10 EA

2 Close Nipple 3/4" 20 EA

3 Comp. Coupling 3/4" 20 EA

4 Comp. x F.I.P. Adaptor 3/4" 25 EA

5 F.I.P. x Comp. Curb Stop 3/4" 20 EA

6 F.I.P. x F.I.P. Curb Stop 3/4" 100 EA

7 F.I.P. x Meter Nut 3/4" 240 EA

8 Meter Spud 3/4" 900 EA

9 CC x Comp. Corp Stop 1" 100 EA

10 Close Nipple 1" 10 EA

11 Comp Coupling 1" 120 EA

12 Comp x M.I.P. Adaptor 1" 125 EA

13 Copper Flare x CTS Adaptor 1" 30 EA

14 F.I.P. x Comp Curb Stop 1" 280 EA

15 Meter Spud 1" 440 EA

16 CC x Comp. Corp Stop 1 1/2" 20 EA

17 Close Nipple 1 1/2" 15 EA

18 Comp Coupling 1 1/2" 10 EA

19 Comp x F.I.P. Adaptor 1 1/2" 25 EA

20 Comp x M.I.P. Adaptor 1 1/2" 7 EA

21 Comp x M.F. Curb Stop 1 1/2" 20 EA

22 Oval Meter Flange 1 1/2 20 EA

Manufacturer Unit Cost Total

23 Gate Valve 1 1/2" 30 EA

24 Plug 2" 10 EA

25 Ball Valve w/ Handle 2" 40 EA

26 Comp Coupling 2" 10 EA

27 CC x Comp. Corp Stop 2" 40 EA

28 Close Nipple 2" 65 EA

29 Comp x F.I.P. Adaptor 2" 10 EA

30 Comp x M.F. Curb Stop 2" 40 EA

31 Comp x M.I.P. Adaptor 2" 10 EA

32 Gate Valve 2" 30 EA

33 I.P. x Comp. Corp Stop 2" 5 EA

34 90 Bend 2" 40 EA

35 90 Bend F x M 2" 50 EA

36 Oval Meter Flang 2" 80 EA

37 Spring Loaded Check Valve 2" 10 EA

38 Bushing 1" x 3/4" 220 EA

39 U-Branch w/o Curb Stop (6 1/2" width) 1" x 3/4" 50 EA

40 U-Branch w/o Curb Stop (7 1/2" width) 1" x 3/4" 50 EA

41 Nipple 2" x 12" 25 EA

42 Nipple 1 1/2" x 12" 5 EA

43 Nipple 2" x 6" 5 EA

TOTAL

SECTION II: SADDLES

Measure Manufacturer Unit Cost Total

44 Saddle 2 1/2" x 1" 5 EA

45 Saddle 3" x 1" 5 EA

46 Saddle 4" x 1" 5 EA

47 Saddle 4" x 1 1/2" 5 EA

48 Saddle 4" x 2" 5 EA

49 Saddle 6" x 3/4" 5 EA

50 Saddle 6" x 1" 30 EA

51 Saddle 6" x 1 1/2" 5 EA

52 Saddle 6" x 2" 20 EA

53 Saddle 8" x 1" 40 EA

54 Saddle 8" x 1 1/2" 10 EA

55 Saddle 8" x 2" 30 EA

56 Saddle 10" x 1" 5 EA

57 Saddle 10" x 2" 5 EA

58 Saddle 12" x 1" 30 EA

59 Saddle 12" x 1 1/2" 5 EA

60 Saddle 12" x 2" 30 EA

61 Saddle 16" x 1" 6 EA

62 Saddle 16" x 1 1/2" 2 EA

63 Saddle 16" x 2" 5 EA

Manufacturer Unit Cost Total

64 Saddle 20" x 1" 2 EA

65 Saddle 20" x 1 1/2" 2 EA

66 Saddle 20" x 2" 6 EA

67 Saddle 24" x 1" 2 EA

68 Saddle 24" x 1 1/2" 2 EA

69 Saddle 24" x 2" 6 EA

70 Saddle 30" x 1" 2 EA

71 Saddle 30" x 1 1/2" 2 EA

72 Saddle 30" x 2" 6 EA

SECTION III: METER BOXES, WASHERS

Measure Manufacturer Unit Cost Total

73 Rubber Meter Washer 3/4" 800 EA

74 Rubber Meter Washer 1" 800 EA

75 Rubber Meter Washer 1 1/2" 100 EA

76 Rubber Meter Washer 2" 300 EA

77 Meter Flange 1 1/2" 20 EA

78 Meter Flange 2" 60 EA

79 Meter Box - Dual Holes Small

Plastic

250 EA

80 Meter Box Lid Small

Plastic

400 EA

81 Meter Box Jumbo

Plastic

100 EA

Manufacturer Unit Cost Total

82 Meter Box Lid Jumbo

Plastic

130 EA

SECTION IV: CLAMPS

Measure Manufacturer Unit Cost Total

83 - Full Circle Clamp 2" x 7 1/2"

- 2.35-2.63 5 EA

- 2.70-3.00 1 EA

84 - Full Circle Clamp 2"x 12 1/2

- 3.35-2.63 5 EA

- 2.70-3.00 1 EA

85 - Full Circle Clamp 3" x 7 1/2"

- 3.46-3.70 1 EA

- 3.70-4.00 1 EA

- 3.96-4.25 5 EA

86 - Full Circle Clamp 3" x 12-1/2"

- 3.46-3.70 1 EA

- 3.70-4.00 1 EA

- 3.96-4.25 5 EA

87 - Full Circle Clamp 4" x 7 1/2"

- 4.45-4.73 1 EA

- 4.74-5.14 5 EA

- 5.22-5.62 1 EA

Manufacturer Unit Cost Total

88 - Full Circle Clamp 4" x 12 1/2"

- 4.45-4.73 1 EA

- 4.74-5.14 5 EA

- 5.22-5.62 1 EA

89 - Full Circle Clamp 6" x 7 1/2"

- 6.60-7.00 1 EA

- 6.84-7.24 1 EA

- 7.05-7.45 30 EA

- 7.45-7.85 1 EA

90 - Full Circle Clamp 6" x 12 1/2"

- 6.84-7.24 1 EA

- 7.05-7.45 5 EA

- 7.45-7.85 1 EA

91 - Full Circle Clamp 6" x 15"

- 6.84-7.24 1 EA

- 7.05-7.45 5 EA

- 7.45-7.85 1 EA

92 - Full Circle Clamp 6" x 20"

- 6.84-7.24 1 EA

- 7.05-7.45 5 EA

- 7.45-7.85 1 EA

93 - Full Circle Clamp 8" x 7 1/2"

- 8.99-9.39 1 EA

Manufacturer Unit Cost Total

- 9.27-9.67 50 EA

- 9.70-10.10 1 EA

94 - Full Circle Clamp 8" x 12 1/2"

- 8.99-9.39 1 EA

- 9.27-9.67 7 EA

- 9.70-10.10 1 EA

95 - Full Circle Clamp 8" x 15"

- 8.99-9.39 1 EA

- 9.27-9.67 5 EA

- 9.70-10.10 1 EA

96 - Full Circle Clamp 8" x 20"

- 8.99-9.39 1 EA

- 9.27-9.67 4 EA

- 9.70-10.10 1 EA

97 - Full Circle Clamp 10" x 7 1/2"

- 9.70-10.10 1 EA

- 11.04-11.44 1 EA

- 11.34-11.74 1 EA

- 11.75-12.15 5 EA

98 - Full Circle Clamp 10" x 12 1/2"

- 9.70-10.10 1 EA

- 11.04-11.44 1 EA

- 11.34-11.74 1 EA

Manufacturer Unit Cost Total

- 11.75-12.15 5 EA

99 - Full Circle Clamp 12" x 7 1/2"

- 13.10-13.50 1 EA

- 13.70-14.10 1 EA

- 14.00-14.40 20 EA

100 - Full Circle Clamp 12" x 12 1/2"

- 13.10-13.50 1 EA

- 13.70-14.10 1 EA

- 14.00-14.40 5 EA

101 - Full Circle Clamp 12" x 15"

- 13.10-13.50 1 EA

- 13.70-14.10 1 EA

- 14.00-14.40 5 EA

- 14.38-15.13 1 EA

102 - Full Circle Clamp 12" x 20"

- 13.10-13.50 1 EA

- 13.70-14.10 1 EA

- 14.00-14.40 5 EA

- 14.38-15.13 1 EA

103 - Full Circle Clamp 16" x 10"

- 17.15-17.90 1 EA

- 18.46-19.21 2 EA

104 - Full Circle Clamp 16" x 15"

Manufacturer Unit Cost Total

- 17.15-17.90 1 EA

- 18.46-19.21 2 EA

105 - Full Circle Clamp 20" x 12-1/2"

- 21.52-22.27 2 EA

106 - Full Circle Clamp 24" x 12-1/2"

- 25.50-26.70 2 EA

107 - Full Circle Clamp 30" x 12-1/2"

- 32.00-33.10 2 EA

108 Hymax Coupling 2" 5 EA

109 Hymax Coupling 3" 5 EA

110 Hymax Coupling 4" 5 EA

111 Hymax Coupling 6" 15 EA

112 Hymax Coupling 8" 20 EA

113 Hymax Coupling 10" 5 EA

114 Hymax Coupling 12" -

Oversize

20 EA

115 Hymax Coupling 16" 6 EA

116 Friction Clamp 6" 10 EA

117 Friction Clamp 8" 10 EA

118 Friction Clamp 10" 5 EA

119 Friction Clamp 12" 10 EA

120 All Thread Rod (ft) 5/8" 200 EA

121 All Thread Rod (ft) 3/4" 200 EA

Manufacturer Unit Cost Total

122 Bell Joint Clamp 6" 5 EA

123 Bell Joint Clamp 8" 5 EA

124 M.J. Sleeve 12" 5 EA

SECTION V: MISC

Measure Manufacturer Unit Cost Total

125 Leak Testing Dye Kit N/A 10 EA

126 Hydrant Adapter 2 1/2" x 2" 10 EA

127 Barrel Locks for Meters N/A 100 EA

128 Inflow Protectors 24" 30 EA

129 Inflow Protectors 36" 30 EA

130 Bolts - Zinc 5/8" x 2

1/2"

500 EA

131 Bolts - Zinc 1/2" x 2

1/2"

500 EA

132 Nuts - Zinc 5/8" 500 EA

133 Nuts - Zinc 1/2" 500 EA

134 Bolts - Stainless Steel 5/8" x 2

1/2"

500 EA

135 Bolts - Stainless Steel 1/2" x 2

1/2"

500 EA

136 Nuts - Stainless Steel 5/8" 500 EA

137 Nuts - Stainless Steel 1/2" 500 EA

138 Sampling Station (Eclipse 88WC) 3" 5 EA Kupferle

PERCENTAGE DISCOUNT (ALL CATEGORIES)

All other Brass, Saddles, Meter Boxes, Washers, Clamps, and Misc, parts

Line Item Description Unit of Measure Percentage

139 Percentage Discount (All Categories) All other Brass, Saddles, Meter Boxes, Washers, Clamps, Misc, parts and other items.

EA

7. VENDOR RESPONSES

1. Sample Contract for General Services

Please review the attached Sample Contract for General Services.

• Sample_-_Contract_for_Gener...

2. Contractor Acknowledgement *

Contractor has reviewed the sample contract for general services, specifications, terms and conditions, and insurance requirements.

☐ Please confirm

*Response required

3. Required Forms*

The following forms must be filled out and turned in with bid in order for submitting contractor to be considered responsive. Failure to include the following forms, signed and dated, will result in the bid being rejected.

A. Bidder Certification and Addenda Acknowledgment

B. Bidder Information

C. Bidder Customer/Client References

D. Conflict of Interest Questionnaire (CIQ Form)

E. Certification Regarding Debarment

F. House Bill 89 Verification Form

G. Senate Bill 13 Verification Form

H. Senate Bill 19 Verification Form

Please download the documents, complete, and upload.

• 2026-ITB-042_Required_Forms...

*Response required https://government-project.s3.us-west-2.amazonaws.com/295656/90ebfba9-9979-42a3-add6-801947bf55c0_Sample_-_Contract_for_General_Services.pdf https://government-project.s3.us-west-2.amazonaws.com/295656/2fdd206d-7c29-40f3-a21e-697de506f369_2026-ITB-042_Required_Forms.doc

8. INSURANCE REQUIREMENTS

REQUIREMENTS FOR GENERAL SERVICES CONTRACT

The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any

Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the

Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of

Sugar Land accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor.

NOTE: The nature/size of a contract/agreement may necessitate higher limits than shown above. These requirements are only meant as a guide, but in any event, should cover most situations. Check with Purchasing

& Risk Management if you need assistance or need additional information.

8.1. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT

With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows:

A. The City of Sugar Land shall be named as an additional insured with respect to General Liability and

Automobile Liability on a separate endorsement

B. A waiver of subrogation in favor of The City of Sugar Land shall be contained in the Workers

Compensation and all liability policies and must be provided on a separate endorsement.

C. All insurance policies shall be endorsed to the effect that The City of Sugar Land will receive at least thirty (30) days' written notice prior to cancellation or non-renewal of the insurance.

D. All insurance policies, which name The City of Sugar Land as an additional insured, must be endorsed to read as primary and non-contributory coverage regardless of the application of other insurance.

E. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above.

F. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Sugar

Land of any material change in the insurance coverage.

G. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions.

H. Required limits may be satisfied by any combination of primary and umbrella liability insurances.

I. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of

Sugar Land.

J. Insurance must be purchased from insurers having a minimum AmBest rating of B+.

K. All insurance must be written on forms filed with and approved by the Texas Department of Insurance.

(ACORD 25 2016/03) Coverage must be written on an occurrence form.

L. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein.

M. Upon request, Contractor shall furnish The City of Sugar Land with certified copies of all insurance policies.

N. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Sugar Land within ten (10) business days after contract award and prior to starting any work by the successful contractor’s insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Sugar

Land, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of

Sugar Land. The certificate of insurance and endorsements shall be sent to:

City of Sugar Land Emailed to: purchasing@sugarlandtx.gov Purchasing Office Faxed to: 281 275-2741 P. O. Box 110 Sugar Land, TX 77487-0110

8.2. Worker's Compensation

Statutory limits, State of TX.

8.3. Employers' Liability

$500,000 per employee per disease / $500,000 per employee per accident / $500,000 by disease aggregate

8.4. Commercial General Liability

Low Risk

Each Occurrence $300,000

Fire Damage $100,000

Personal & ADV Injury $600,000

General Aggregate $600,000

Products/Compl Op $300,000

XCU $300,000

8.5. Automobile Liability: (Owned, Non-Owned, Hired and Injury & Property coverage for all)

Low Risk mailto:purchasing@sugarlandtx.gov

Combined Single Limits

$300,000 Bodily